Black Trustee Alliance for Art Museums (BTA) seeks a part-time Coordinator to join our growing organization. The Coordinator is an integral member of BTA, assisting the Executive Director and providing administrative support for the organization’s operations. The Coordinator will report to the Executive Director and work in close partnership with the BTA team. Who We AreThe mission of Black Trustee Alliance is to transform art museums into more equitable and excellent spaces of cultural engagement by harnessing the power of Black trustees. We are a membership organization with over 250 Black trustees serving on the boards of art museums across North America. We equip Black trustees with the knowledge, resources, and network to bring meaningful and lasting change to their institutions. Beyond our service to our members, BTA is also an ecosystem-wide resource for the field, providing a vision for how cultural institutions can celebrate and serve Black communities, value and protect Black cultural workers, and embrace an ever expanding diverse world. To learn more about our work, visit blacktrusteealliance.org. BTA is a sponsored project of Rockefeller Philanthropy Advisors. RPA is one of the world’s largest philanthropic service organizations and has facilitated more than $3 billion in grantmaking to nearly 70 countries. RPA serves as a fiscal sponsor for more than 90 projects, providing governance, management, and operational infrastructure to support their charitable purposes. For more information, please visit www.rockpa.org.Who You Are You are stellar at: administration, communication, problem-solving, and time management.You are highly organized, detail-oriented, and are great at creating order and structure that can make a day run more smoothly.You plan ahead and are expert at anticipating and tackling needs proactively.You can communicate with clarity and confidence, ensuring mutual understanding of tasks and next steps. You are an attentive listener and ask questions when anything is unclear. You can communicate with executives and leaders in a clear and confident manner. You are energized by improving how things are done–making our processes and systems better. You have a growth mindset, are willing to try new things, and are insatiably curious about how organizations grow and develop. You are passionate about Black culture, the arts, equity and inclusion. Role Responsibilities:Provide administrative support for the Executive Director, including scheduling, booking travel, travel itinerary support, expense reports, etc. Perform research in support of strategic priorities and initiatives led by the Executive Director. Provide email support, monitoring and triaging the administrative information inbox, routing to the appropriate team members as necessary. Liaise with trustees, field leaders, funders, trustees, partners, and vendors via email with the highest level of professionalism. Manage and assist with the Executive Director’s projects, follow-ups, and action items.Participate in weekly team meetings, contributing to BTA-wide brainstorms about the future of our organization, applying your problem-solving skills beyond day-to-day administrative duties. Contribute to and/or copyedit BTA communications. Provide ad-hoc in-person support, such as postage/mailing. A Typical Week in this Role Looks Like:Scheduling meetings with funders and partners. Sourcing and reading articles for a BTA newsletter. Coordinating a fundraising trip for the Executive Director in one of BTA’s hub cities (i.e., New York, Atlanta, Washington D.C., Chicago, Detroit, Miami, Los Angeles), booking travel and drafting the itinerary. Discussing the state of Black culture and the arts during a team meeting with BTA’s ED, Program Manager, and Special Projects Manager.Role RequirementsExceptional written and verbal communication, administrative, and organizational skills.5+ years of professional experience, with prior experience in an administrative capacity.Ability to perform duties within stated timelines, and to work a consistent weekly schedule. Comfortable working independently and as part of a team.Savviness with remote workforce technology, particularly knowledge of Zoom, Google Calendar, Google Docs, Google Sheets, and Google Drive is a must.Knowledge of Airtable, Monday.com, and project management tools is a plus.
