Project Data & Operations CoordinatorBLDGAbout the Company: BLDG was founded in 2011 to further LSS Architecture’s dedication to design, craft, collaboration, and desire to find the best ways to create great architecture. BLDG is more than just a construction management company. We integrate with design teams early in design and collaborate closely throughout all phases to foster a holistic design and building process. BLDG provides valuable resources and expertise to the greater studio reinforcing a culture of curiosity, learning, and creating that we value. Come join our dynamic and multidisciplinary practice to create better ways to make better space. Role Summary:The Project Administrator provides administrative, financial, and data-focused support for all BLDG projects. In addition to traditional project coordination, this role plays a key function in maintaining accurate project data, managing digital workflows, supporting reporting needs, and ensuring information is complete, consistent, and actionable across Project Teams.Primary Responsibilities:Project Coordination & Operations· Support Project Teams (Architect, Project Manager, Site Manager, etc.) in all aspects and phases of a project.· Ensure safety documents, permits, and company licenses are accurate and up to date.· Assist field staff by ordering and tracking deliveries, materials, and site services. Data Administration & Digital Workflow Support· Enter, maintain, and audit project data, including contracts, vendor directory, invoices, change orders, purchase orders, payments, and Certificates of Insurance in Procore and other applications.· Collect and monitor vendor supporting paperwork (e.g. Lien Waivers).Financial & Reporting Support· Assist with project financials, including client and vendor invoices and payments.· Support budget tracking, payment schedules.· Coordinate information between Project Teams and Finance Team. Required Skills & QualificationsTechnical & Data Skills· Proficiency in Procore including Financial Management Tools.· Intermediate to advanced Microsoft Excel, including working with large datasets, lookups, pivot tables, charts, and data validation.· Comprehensive knowledge of Office 365.· Basic knowledge of QuickBooks preferred.· Understanding digital workflow methodologies and data management practices.Soft Skills & Competencies· Strong organizational skills and ability to prioritize time-sensitive tasks.· High attention to detail, accuracy, and consistency in data management.· Clear written and verbal communication skills, including the ability to explain information effectively to internal and external stakeholders.· Problem-solving mindset and the ability to proactively identify issues. Experience:· 2–5 years of administrative experience.· Experience in the construction or building design industry preferred.· Experience with NYC/NYS agencies is a plus.Benefits Comprehensive benefits package.Salary range, 67k-80k based on experience and skill levels
