Gallery AssociateA young contemporary art gallery with a strong curatorial reputation is seeking a full-time Gallery Associate to join its team. This position offers an exceptional opportunity to work closely with the gallery\'s owner/director and gain comprehensive experience across gallery operations, artist management, logistics, and sales.The ideal candidate is highly organized, intellectually curious, and thrives in a fast-paced environment. They possess excellent judgment, exceptional attention to detail, and enjoy building relationships with artists, collectors, and colleagues alike. This is a role for someone eager to grow into greater responsibility over time, with a clear path toward sales and artist management.Registration & OperationsManage inventory and artwork records for approximately 8–10 represented artists, primarily based in Los Angeles and New York, with occasional projects involving artists in other locations.Maintain accurate records in Arternal, including artwork details, provenance, exhibition history, location tracking, consignments, and loans.Draft and administer consignment and loan agreements, ensuring timely follow-up at the conclusion of each term.Coordinate domestic and international shipping, obtaining competitive quotes and overseeing logistics for exhibitions, collectors, and art fairs.Schedule and manage freelance art handlers, installers, and technicians for exhibitions, fairs, and special projects.Oversee post-sale logistics, including packing, shipping, installation estimates, and client communication with collectors, advisors, and institutions.Coordinate photography of artworks and exhibitions; maintain organized digital archives across the gallery server and Arternal.Obtain framing estimates and oversee framing projects as required.Prepare and issue invoices for artwork sales.Gallery AdministrationOpen and close the gallery with professionalism and care; remain available outside regular hours for exhibition openings, collector appointments, and gallery events as needed.Attend exhibition openings and public programs outside standard business hours.Maintain artist CVs, press archives, and website content in accordance with the gallery\'s editorial and visual standards.Manage the gallery calendar, coordinating exhibitions, installations, photography, art fairs, shipping deadlines, artist birthdays, and other key dates.Execute gallery communications across Mailchimp, Instagram, and the gallery website, including exhibition announcements, press releases, invitations, and newsletters.Prepare exhibition price lists, sales PDFs, artist dossiers, and presentation materials using Adobe InDesign.Events & ProgrammingAssist in planning and producing exhibition openings, dinners, and special events that reflect the gallery\'s thoughtful and welcoming program.Help cultivate an engaging atmosphere for artists, collectors, curators, and visitors.QualificationsWe are seeking someone with prior gallery experience who is both operationally rigorous and genuinely passionate about contemporary art. The ideal candidate is comfortable managing multiple projects simultaneously while maintaining meticulous attention to detail. They communicate with confidence and warmth, and are equally comfortable speaking with artists, collectors, institutions, vendors, and the general public.Successful candidates will demonstrate:Excellent organizational and project management skills.Strong written and verbal communication.Professionalism, discretion, and sound judgment.Initiative, resourcefulness, and the ability to work independently.A collaborative, positive attitude and willingness to contribute wherever needed.A genuine desire to build a long-term career in the contemporary art world.This position is well suited to someone ambitious who takes pride in precision, enjoys solving logistical challenges, and is motivated by the opportunity to grow. We are looking for someone who is exceptionally driven, proactive, and intellectually engaged—someone who takes ownership of every detail and is eager to build a meaningful career within a gallery.The Gallery Associate will work closely alongside the Owner/Director, offering exceptional mentorship and exposure to every aspect of operating and growing a contemporary gallery. For the right candidate, this role provides a unique opportunity to develop into a client-facing sales position over time.Required SkillsArternalAdobe InDesignAdobe PhotoshopMailchimpGoogle WorkspacePreferred QualificationsExisting relationships with fine art shippers, framers, and freelance installers.Experience coordinating domestic and international artwork logistics.Fluency in a second language, particularly French.
