Untitled Art Fairs is seeking a passionate, organized, detail-oriented, and proactive VIP Relations & Programming team member. This role will collaborate closely with the Head of VIP Relations to develop and execute strategies for VIP development and engagement, as well as year-round and on-site programming for the Houston and Miami Beach editions of the fair. This is a full-time, temporary position with a scheduled end date of December 31, 2026, with the potential for conversion to permanent employment based on performance and company needs. Key responsibilities include but are not limited to:Oversee the maintenance and management of the fair’s CRM database, ensuring accurate data capture, thorough analysis, and comprehensive reportingReview VIP applications and assign VIP status based on established protocolsCollaborate with Head of VIP Relations to review invitation lists for each fair according to deadlinesAssist the Communications team in maintaining up-to-date lists for VIP communications and newslettersConduct biannual CRM audits to update VIP statuses and tags, remove duplicates, review opt-outs and unsubscribed contacts, and archive inactive records.Support the ongoing development and organization of the CRM database Respond promptly and professionally to VIP inquiries via the VIP inboxServe as the VIP Desk Manager at Untitled Art, Houston, and Miami Beach, including help with training and overseeing temporary VIP staff, and ensuring a seamless and positive on-site experience for VIPsLiaise with VIP groups, institutions, cultural partners, and exhibitors regarding the VIP registration processCoordinate the VIP Program for both fair editions, assisting with event development and scheduling, drafting descriptions and publishing schedulesOversee and manage the fair’s extensive public programming at both fairs, including performances, special projects, and the podcast seriesCollaborate with the Head of VIP Relations and Fair Directors to plan and organize year-round VIP programming, including formalizing itineraries, compiling and organizing guest lists, and supporting event logisticsWork with partners and the catering team to coordinate on-site VIP receptionsConduct ongoing research to identify and profile collectors, institutions, and key art world stakeholdersAssist in creating and implementing strategies to engage new audiences, with a focus on increasing reach and diversity of the VIP databaseWhat You Bring to the TeamBachelor’s degree in art history, arts administration, marketing, or a related fieldAt least 2-5 years relevant experience in the art worldExcellent written and verbal communication skills with strong analytical skills Exceptional client service skills, with a calm demeanor and approachable mannerAbility to work under pressure, meet deadlines, and collaborate effectively within a teamProficiency in Google Workspace and Microsoft Office, particularly ExcelExperience with CRM systems Flexibility to travel and work weekends as requiredHybrid position with two days in-person
