Project CoordinatorFull-Time | On-Site in DUMBO, BrooklynLANNINGSMITH is a practical, design-driven, and problem-solving studio specializing in thrilling activations for luxury brands around the globe. We’re a one-stop shop for top-tier objects, spaces, and experiences, offering a complete toolbox for seamless communication, quality control, and cohesive storytelling across every project we take on.As we continue to grow, we’re looking for a Project Coordinator who combines sharp operational instincts with creative fluency - someone who loves keeping things organized, thrives in a fast-paced environment, and takes pride in seeing a great idea come to life.Position OverviewThe right candidate is a natural multitasker and communicator, ideally with a background in production and project management. You will oversee both client-facing and internal projects, ensuring deadlines are met, budgets are balanced, and deliverables exceed expectations.This role requires exceptional attention to detail, clear communication, and the ability to work fluidly between our internal team, clients, and vendors (both domestic and overseas).Fluency in Mandarin is strongly preferred, as you will frequently liaise with manufacturing and fabrication partners abroad.Key ResponsibilitiesPartner with our creative and production teams to define project goals and deliverablesDevelop detailed project plans, timelines, and budgets - ensuring they stay on track Assist with concepting and pitch development, collaborating with the creative team to help translate ideas into clear, compelling presentations and proposals for clientsCoordinate with vendors, fabricators, and suppliers to maintain production accuracy and quality control Communicate clearly and consistently with clients throughout project lifecyclesAnticipate challenges, identify pinch points, and implement workflow solutions before issues ariseManage resources, people, and logistics to keep projects moving efficientlyWork with forwarding partners to determine the most efficient and reliable shipping methods by comparing freight options, transit times, and costs.Stay current on industry trendsConduct post-project reviews to identify learnings and improve future processesQualificationsHighly organized, adaptable, and detail-orientedA problem-solver with a creative mindset and “no-task-too-small” attitudeTeam player who is proactive and eager to learnProfessional demeanor, especially when interfacing with high-profile clientsPrevious experience in production of tangible marketing collateral, or related creative industries is a huge plusFluent in Mandarin and English (spoken and written) strongly preferredFamiliarity with Adobe Creative Suite, AutoCAD, SketchUp, Rhino, V-Ray, a huge plusFamiliarity with Microsoft Office and project management tools (Monday.com, Asana, Basecamp or similar) a plusBachelor’s degree or higher in a related field preferredSalary/Compensation:Competitive salary commensurate with experienceComprehensive benefits package, including medical, dental, and vision coverageRetirement savings plan with company matchPaid time off Opportunities for professional development and advancement within the organization.
