Shakespeare Gordon Studio Architects is seeking a studio manager to support our 24-person design-oriented architecture firm in Brooklyn. The position is 100% in-office, and could be part- or full- time, depending on experience and the candidate’s availability. The ideal candidate is energetic, well-organized, diplomatic and capable of taking on a wide variety of responsibilities, including billing, human resources and office administration. Strong communication, organization and time management skills required along with an interest in design; bookkeeping experience or graphics talents would be a plus. Please have two to five years administrative experience in a comparable setting.Studio Organization - working closely with business development and intern staff· Provide direct support to partners in terms of email management and correspondence· Arrange client and staff meetings, and office events · Maintain office supplies (office, kitchen with business development/interns) · check and distribute mail and deliveries · Communicate with IT consultants and staff, maintain software licenses· Manage office housekeeping service, garbage collection· Communicate with building management and contractors regarding maintenance issues · Keep registered architects’ licenses and certifications (NCAARB, AIA, WBE) up to date, track continuing education· Keep all professional insurances up to date and provide certificates to clients Financial · Create and send client bills· Assist bookkeeper in paying bills and tracking client and consultant invoices and payments· Be main point of contact for clients/consultants regarding billing· Prepare and organize contracts with consultants and clients · Prepare timesheets on projects where billable hourly backup is required · Analyze business performance against budget and goals with Principal and Accountant Business Development · Support Business Development staff with financial info and forms needed for proposals· Help principals develop fee proposals Human Resources· Manage hiring administration and orientation of new employees · Help partners schedule performance reviews · Review timesheets and process expense reports · Process vacation/comp time requests and track usage · Serve as the point person with our PEO company for all benefits and pay· Help reinforce office standards and culture · Review and update employee handbook annually Qualifications · Proven experience in taking initiative, being resourceful, and exercising good judgment · High degree of professionalism and maturity· Must be detail-oriented, and have strong organizational, multi-tasking and administrative skills · Excellent written and verbal communication skills, fluent English speaker· Strong interpersonal communication skills · Ability to work well both independently and as part of a team· Flexibility and a willingness to perform other reasonable duties as requested· Must be computer savvy and have experience with different types of office printers and equipment· Preferred Software Knowledge o Microsoft Office Suite (Excel, Word, Outlook)o Adobe Acrobat or Bluebeam · Must have at least 2 years previous experience in administrative work in art or design world and a candidate who is able to provide a long-term commitment· Must be eligible to work in NYC immediately -- candidates must be currently residing in the NYC area, be US citizens or hold a current US work visa that is valid for a minimum of two yearsFor more information about SGS please visit http://sg.studio
