About Our OrganizationFounded in 1968, the Studio Museum in Harlem is the nexus for artists of African descent locally, nationally, and internationally and for work that has been inspired and influenced by Black culture. It is a site for the dynamic exchange of ideas about art and society.Job SummaryThe Development Associate reports to the Senior Director of Development and plays a key role in supporting the organization’s fundraising operations and administrative functions. This position is responsible for accurate and timely gift processing, donor record management, and the production of IRS-compliant acknowledgements using the Tessitura CRM. The Development Associate works closely with Development and Finance teams to ensure data integrity, financial reconciliation, and effective tracking of fundraising activity.In addition to gift processing and database support, the Development Associate provides administrative and coordination support across the Development department, including maintaining gift agreements, managing fundraising calendars, supporting donor events, and facilitating cross-departmental collaboration. The ideal candidate is highly detail-oriented, organized, and collaborative, with strong communication skills and the ability to manage multiple priorities while supporting the organization’s mission and fundraising goals.Essential Duties and Responsibilities Gift Processing & Tessitura CRMCollaborate with fundraising and finance teams on accurate and timely contribution processing (one-time donations, pledges, payments, in-kind, stock)Create and update donor records, ensure data hygiene, manage constituent information, update credit linesGenerate timely and IRS-compliant acknowledgements, receipts, and donor recognition listingsProcess pledges, manage reminders, track delinquencies, handle declined credit cards and conduct follow-upsReview daily online batchesAnnually create and update campaigns, appeals, sources Work with Database Manager and Senior Director of Development on developing reports and analytics dashboards that aid in tracking Development team progressAssist with reconciliation between Development (Tessitura) and Finance (NetSuite) systems Process all Special Events contributions and acknowledgementsDevelopment Department AdministrationSupports the capital campaign, including the organization of files, drafting written reports, gift processing, and acknowledgementsCreate and maintain reference outline of organizational systems by departmentMaintain gift agreement files Develop and maintain funding credit trackers—tracking sponsor level / structure verbiage, donor benefits, logo artProvides administrative support to the Development team—assisting with preparing meeting and proposal materials, managing office needs, invoice processing, scheduling, departmental credit cards reconciliationManages Development calendar of coordinated efforts across areas including donor events, annual campaigns, annual reportsSchedules and works with team to develop agendas for cross-departmental meetings with Communications & Marketing, Learning & Engagement, Curatorial, Director’s Office, FinanceOversees development of annual reports (starting with FY26), including data collection, donor lists, writing programmatic summaries, working with graphic designer, and ensuring upload to websiteManages requests for exhibition and building tours, coordinating between Curatorial, Learning & Engagement, and Development areasAttends donor events and performs other duties as assignedSkills and Qualifications Experience working with Tessitura or similar CRM systemProficiency with Microsoft Office SuiteStrong written and oral communication skillsAttention to detail and accuracyEducation and Experience Candidates must have a BA2-4 years of administrative work experiencePrevious background with arts or non-profit organization preferred
