An established contemporary art gallery in Chelsea seeks a highly organized and self-directed Gallery Assistant for a full-time position. The role requires in-gallery presence during open hours (Tuesday–Saturday, 9:45 am–6 pm), as well as openings and events as needed.This is a fast-paced, dynamic environment that requires strong multitasking and the ability to shift between responsibilities fluidly throughout the day. The role is genuinely multifaceted: beyond greeting visitors and managing front-of-house responsibilities, the Gallery Assistant plays an active part in exhibition and art fair organization, event planning around exhibitions, art fairs, public programming, preparation of sales materials, and administrative and travel support for the Vice President. The ideal candidate brings sound judgment about how to prioritize competing demands, maintains focus and follow-through across multiple open tasks simultaneously, and consistently delivers accurate, detail-oriented work. They are a people person who enjoys engaging with a wide range of visitors and clients, and who brings authentic enthusiasm for contemporary art and a sincere interest in the gallery’s artists and mission. We welcome candidates who are drawn to the commercial side of the art world and see this role as a foundation for a future in gallery work.Responsibilities include but are not limited to: Gallery OperationsOpen and close the gallery dailyManage incoming mail and prepare outgoing shipments for USPS and Fed ExMaintain tidiness of communal spaces and monitor kitchen and office suppliesVisitor ReceptionAnswer and direct gallery phone callsWelcome and assist visitorsCreate exhibition checklists and press releases in accordance with gallery style guideSupport the sales team during client visits and alert staff to key visitorsAssist in planning and executing opening events in coordination with the DirectorsDevelop working knowledge of the gallery’s artists, including biographical details and the arc of their practice, in order to speak confidently with visitors during exhibitionsExercise good judgment about when to engage a director for in-depth inquiries or sales conversationsFulfill book sales of artist books and catalogs in person and onlineEvent & Dinner LogisticsCoordinate gallery dinners end to end: draft guest lists, book venues, manage invitations, generate and organize seating name cards, and oversee day-of setupTrack and manage RSVPs across exhibitions and art fairs; keep the sales team regularly updatedCoordinate gallery public programming events with press liaisonSupport for the Vice PresidentManage scheduling and calendar coordination, including maintaining the global gallery calendar with accuracyCollaborate with VP and travel agent with travel planning, including flights, accommodations, ground transportation, and preparation of detailed travel itineraries and folders for each trip.Conduct special research projects as directed by VPDatabase & AdministrativeUpdate and maintain gallery contact records in ArtlogicOrganize and distribute monthly credit card expense reportsHandle petty cash replenishment and tracking; make check deposits and related financial recordkeepingOversee gallery book inventory; monitor stock levels, place orders, and maintain reference inventory for DirectorsPrepare daybooks for exhibitions and art fairs and add names collected to databases and mailing listsCreate sales PDFs and Artlogic Private Views for exhibitions, art fairs, and personalized offersRequirementsPrior experience in a supporting role at a gallery, museum, or comparable arts or entertainment organizationBachelor’s degree required; background in art history, visual arts, curatorial studies, arts administration, or a related field preferredFull written and spoken fluency in English required; Spanish fluency a significant plusFamiliarity with contemporary art and authentic interest in the gallery’s artists and missionA natural ease with people and enjoyment of public-facing workStrong listening and interpersonal skillsDemonstrated ability to manage competing priorities and meet deadlines independentlyExcellent written and verbal communication skillsHigh degree of discretion and sound judgment in handling sensitive informationProficiency in Microsoft Office and Adobe Suite; experience with Artlogic a plusAbility to work closely and cooperatively with a small, collaborative team
