Starr Whitehouse, an award-winning landscape architecture and urban design practice based in New York City, with offices in Atlanta, GA and Hudson, NY, seeks a detail-oriented individual with administration or management experience for our New York office. Starr Whitehouse’s current projects address climate change, urban design, resiliency and green infrastructure, park design, multi-use trails, open space equity, and multifamily housing. We collaborate with internationally acclaimed architects and engineers and foster a creative, energetic atmosphere that is challenging to team members and attentive to quality of life.We’re looking for an individual who is meticulous and highly organized to join our admin department and report to the Operations Manager. The position requires the ability to prioritize a variety of tasks in our busy office. The ideal candidate is a fast learner and a people-person eager to help with miscellaneous tasks that come up at any given moment. The coordinator’s role could grow to take on graphic design and/or writing tasks in the marketing department or AP/AR support for the Comptroller. (The role is suitable for an artist or creative looking for a full-time day job that doesn’t come home with them.)Responsibilities:Schedule meetings and set up Zoom calls for Partners, lunch and learns, design reviews; take meeting minutes when requested; communicate with building managementHelp keep our busy New York office orderly and presentable, remotely assist Atlanta and Hudson officesHost weekly staff meetings and prepare agenda beforehand, set up and clean up for happy hours and social eventsLearn and utilize project management software (CMap) to assist with time off tracking, uploading subconsultant invoices and project expenses, updating contacts, exporting timesheets for invoices, adding project details, and running reportsAccurately update staffing charts every weekReplenish office supplies and snacks (coffee, markers, trace, etc.), assist with purchasing and setting up new hardware and tech accessoriesMonitor multiple shared inboxes; save and organize expenses receipts in serverAssist team members with tech support and general troubleshooting, communicate with IT partner, monitor IT portal and Teams tech support channelAssist with project printing, communicate with printer partner as neededDraft subconsultant agreements for projects as necessarySkills:Sense of urgency and takes initiativeEnthusiasm for problem solving and takes ownership of tasksExtremely thorough and efficientA wizard with Excel/spreadsheetsClear verbal and written communicationPluses:Knowledge of Adobe Suite (InDesign especially)Bi-lingual (Spanish, Mandarin, Arabic, Urdu…)Experience with writing or creating graphicsInterest in landscape architecture, architecture, or urban planningThis is a full-time, in-office position, with an option for occasional remote working days. Salary range is $57-60,000 based on ability and relevant work experience. Offered benefits include medical, dental, and vision insurance, 401(k), commuter benefits, and paid holidays. Starr Whitehouse is an equal opportunity employer and invested in diversity, equity, and inclusion. Please apply with a letter of interest and resume as one PDF file to jobs@starrwhitehouse.com with “Operations Coordinator_Your Name” in the subject line. No phone calls please.
