CMS Program Associate (Full Time)Salary Range - $55,000 to 65,000 Subject to Qualification and Experience. Interested applicants send a cover letter and resume to hiring manager hiring@bkcm.org Deadline to apply September 5th, 2026Job DescriptionThe CMS Program Associate is a key member of the CMS administrative team and serves as the primary on-site coordinator and production lead for CMS events, recitals, and programming at both BKCM locations. This is a multifaceted, hands-on role that requires strong organizational, technical, and interpersonal skills and the ability to balance priorities across multiple areas of responsibility. The CMS Program Associate must be self-starting, proactive, and comfortable working both independently and collaboratively..The CMS Program Associate reports directly to the CMS Program Director and works closely with the CMS administrative team including, but not limited to the CMS Program Manager, Program Chairs and Coordinators, etc.. The CMS Program Associate supports the operational needs of the CMS program, taking the lead on events, gear, on-site logistics, and summer camp programming. The CMS Program Associate also supports a select number of institutional events such as House Party, Board Meetings and other program recitals and events that occur at BKCM’s 58 7th Ave location as directed by the CMS leadership team.The CMS Program Associate must be comfortable with both technical and hands-on work — from running sound and managing gear to supporting administrative tasks and outreach communications. They must be responsive, dependable, and able to communicate clearly and warmly with students, faculty, and staff who exhibit a high level of hospitality and a warm and friendly demeanor. Being available on-call at both BKCM locations (PPW and 58 7th Ave) for all CMS Events including recitals, workshops, concerts and events that pertain to CMS programming is a required part of this position. This position is largely in person with some remote work options. Schedule:The weekly schedule for this position from September to June is Tuesday through Saturday, with evening shifts often required depending on program activities and needs. During the summer months of July and August, the schedule is Monday through Friday with limited evenings required. The CMS Program Associate and Summer Camp Coordinator is responsible for:CMS Events and ProductionCMS Administrative SupportSummer Camp CoordinationCMS Gear, Equipment and SpacesCMS Events and Production: The CMS Program Associate serves as the primary on-site coordinator and production lead for all CMS events and recitals throughout the year, including ensemble concerts, music shares, and studio classes. Collaboration with the CMS Program Manager, CMS Program Director, and BKCM’s events team to ensure that each event is organized, well-communicated, and runs smoothly from setup to breakdown.Duties include:Serving as on-site production lead for all CMS recitals, ensemble concerts, and events at both BKCM locations.Overseeing and facilitating all event setup and breakdown, including Concert Hall seating, gear, backline, sound, lighting, and AV.Training event staff to support the CMS program eventsCoordinating with the CMS Leadership Team and the BKCM Events team on event production, logistics communications, and planning.CMS Gear, Equipment, and Spaces: The CMS Program Associate is responsible for the daily gear and equipment needs of the CMS program across both BKCM locations. They must be resourceful, proactive, and comfortable managing instruments and audio equipment. They must be able to operate or be willing to learn basic sound and lighting systems and must be comfortable managing gear such as drum sets, amps, and keyboards. The CMS Program Associate is also responsible for maintaining and organizing CMS storage closets and shared spaces and is responsible for managing and maintaining the BKCM music and instrument library, ensuring that materials and instruments are organized, accessible, and in good condition.Duties include:Setting up gear and instruments for CMS programs including jazz, ensembles, and classes on a regular weekly basis. Ensuring smooth transitions for gear in rooms that are shared among programs and classes. Maintaining and taking care of CMS amps, keyboards, drums, and other instruments on a daily basis.Overseeing repairs to CMS gear and instruments including keyboards, basses, and drums, including sourcing outside repair services as needed.Maintaining and organizing CMS storage closets and shared spaces at both BKCM locations.Occasional lifting up to 50 lbs required.Tracking and managing music library materials and inventory. Ensuring library resources are accessible to faculty and staff as needed.Being responsible for the return of gear and equipment to its proper location after an event. CMS Administrative Support: The CMS Program Associate provides administrative support to the CMS Program Manager and CMS Program Director. The CMS Program Associate must be organized, detail-oriented, and able to work independently on administrative tasks as assigned. Must be familiar with Google Workspace and capable of learning how to work in registration and scheduling software.Duties include:Supporting the CMS Program Manager with administrative tasks as assigned, including data entry, roster management, and communications.Managing a database for outreach with education and community partners such as schools, band directors, music directors at various programs around the city. Be available to step in for the CMS Program Manager on key operational tasks as needed such as creating recital programs, registration support, onboarding events and outreach to faculty and students. Collaborate with the registration staff to support registration cycles and communications with students and families, ensuring the highest level of program care and customer services.Summer Camp Coordination: The CMS Program Associate is responsible for managing the day-to-day operations of the BKCM summer camp program as well as the annual responsibilities associated with planning and executing summer camp programs, including tracking registration, communicating with students and caregivers, facilitating planning, and keeping track of camp deliverables. Duties include:Overseeing and facilitating on-site camp operationsOverseeing schedules, tasks and training for junior and volunteer camp staff.Tracking and managing camp registration. Attending planning meetings with program administrators and camp leaders. Collaborating with camp leaders to create a smooth and efficient environment, ensuring they have the tools and resources needed to run a safe and successful camp.Overseeing tech, gear, and setup for each camp.Enforcing health and safety policies for all campers and faculty.Qualifications:Preferred Bachelor or Masters degree. Strong organizational, technical, and interpersonal skills and the ability to balance priorities across multiple areas of responsibility. Must be self-starting, proactive, and comfortable working both independently and collaboratively. Familiarity with arts administration and music school operations. About the Brooklyn Conservatory of Music:Founded in 1897 as a formal music conservatory serving 200 students, the Brooklyn Conservatory of Music now serves more than 15,000 individuals annually and collaborates with more than 50 organizations including schools, and youth, social service and senior centers, as well other arts and culture organizations and city agencies, to provide music instruction, music therapy, and performances in Brooklyn, Queens, Staten Island and Manhattan.Mission: The Brooklyn Conservatory of Music: transforming lives and building communitythrough the expressive, educational and therapeutic powers of music.Core Values: BKCM is committed to providing a nurturing environment that promotes andpersonifies excellence, collaboration, and community for individuals engaged in performing andmusic study. BKCM is an Equal Opportunity Employer and does not discriminate due to age, sex, religion, race, color, national origin, disability, marital status, veteran status, sexual orientation, or any other factor prohibited by law.
