Gallery Assistant duties include but not limited to– Manage reception area, serving as the first point of contact and handling all incoming and outgoing calls in a bright, professional manner.– Assistant with daily gallery logistics, including preparing overnight shipments and messenger deliveries, book reservations for appointments, receiving and distributing mail, ordering supplies, and scheduling security guards.– Assist the Gallery openings, special events and meetings, such as the preparation of beverages, room reservations, press packets, catalogues, etc.– Learn and recognize key industry figures, building a strong working knowledge of major clients, artists, and colleagues.– Interact professionally with gallery employees, interns, and clients at all levels.– Update auction calendar and track relevant auctions.– Assist the Publications Department with warehouse shipments.– Manage the gallery database, ensuring all entries are accurate and consistently updated.– Prepare gallery finance reports, maintain credit card receipts, and review and pay shipping invoices.– Maintain a clean and tidy reception area.– Mentor and oversee gallery interns, ensuring they are integrated into daily workflows and supported in their professional development.– Assist staff with ad hoc projects as requested. Qualifications for the role– BA and/or Master’s degree in Art History or related field.– Minimum one year’s experience in a gallery or museum, including internship experience.– Ability to work after hours for certain client viewings, openings and events.– Must be able to consistently lift up to 30 lbs and be able to stand and walk for extended periods during a shift. Position TypeFull-Time/Regular/Non-Exempt/Salaried position with overtime.Tuesday - Saturday Schedule.
