Diller Scofidio + Renfro is an interdisciplinary design studio that integrates architecture, the visual arts, and the performing arts. Based in New York City, Diller Scofidio + Renfro is led by three partners who work collaboratively with a staff of 100 architects, artists and administrators.We are currently seeking a Junior Executive Assistant (Junior EA) for immediate employment. The Junior EA will perform administrative duties and support Partners and the administrative team in the daily operations of the Studio. Demonstrating professionalism and precision at all times, the ideal candidate will be a pro-active self-starter able to anticipate Partners’ needs and follow through to completion on all requests. The position requires a significant level of discretion, so the ideal candidate should be diplomatic and able to remain composed under pressure. Flexibility in accepting new and changing responsibilities, as well as strong personal initiative and resourcefulness, will be essential for success in this role.Key Responsibilities:Assist with the daily managing of Partners’ calendars and scheduling of meetings/callsAssist the Coordination Director and Executive Assistant with general administrative tasks (Studio calendaring, meeting arrangements, copying/filing, general research)Oversee daily Partner meal orders and associated logisticsAssist with managing Partners timeliness to meetings, arriving/departing the Studio, and travelCoordinate travel arrangements and logistics for Partners & other staff as neededAssist with guest/visitor registration and check-inReconciliation of business expenses and corporate cardsCoordination of clients and internal meetings including room reservations, catering and AV/IT needsDaily managing of studio email inboxes and staff Attendance calendarAssist with preparation and planning of special events, i.e., internal happy hours, holiday parties and other office-sponsored eventsPerforms other administrative duties as assigned by Partners, Coordination Director and Executive Assistant.Requirements:2- 3+ years of administrative experience within a fast-paced office environmentStrong organizational skills and the ability to perform and prioritize multiple tasks seamlesslyExcellent written and verbal skills; including high-level of proficiency in grammar and spellingExperience in an architecture and/or design environment preferredStrong organizational and self-management skills; must be articulate, detail-orientedDemonstrate professionalism, maturity, diplomacy, composure and grace under pressure.Ability to multi-task and manage multiple projects under tight deadlines.Strong computer skills, including advanced level proficiency with MS Office and Google SuiteSelf-disciplined, punctual and confident working in a highly creative and dynamic environmentWillingness to work flexible hours with occasional overtimeBachelor’s Degree preferred
