A well-established art advisory is seeking a highly organized Associate Collections Manager to support our Collections Managers in the care and administration of established private art collections. The role encompasses acquisitions, logistics, collection documentation, loans, consignments, installations, appraisals, and database management, and requires exceptional attention to detail, discretion, and project management skills. As a small team, we value flexibility, collaboration, and a willingness to assist across a variety of responsibilities. The ideal candidate will be available to begin as soon as possible and work Monday through Friday, 10:00 a.m. to 6:00 p.m. Benefits Daily lunch provided Medical and dental coverage included on top of salary Cell phone paid after three months Gym membership paid after three months Responsibilities Liaise with galleries and auction houses to obtain invoices, artwork details, dimensions, and packing specifications. Coordinate domestic and international art shipments and installations with fine art logistics companies. Prepare detailed installation checklists. Coordinate framing, conservation, and condition reporting as required. Manage museum and gallery loans and charitable donations. Assist with consignments by coordinating with galleries and auction houses, reviewing contracts, and organizing logistics. Maintain collection records through database entry and historical file organization. Reconcile client invoices and storage inventories. Coordinate appraisals with third-party appraisers. Qualifications Minimum of five years of registrar, collections management, or fine art logistics experience. Exceptional written and verbal communication skills. Strong organizational skills with meticulous attention to detail. Ability to manage multiple priorities in a fast-paced environment while maintaining accuracy. Proactive, resourceful, and solution-oriented. Proficiency with collection management databases (such as ArtBase, ArtSystems, or TMS), Microsoft Excel, Outlook, Adobe Acrobat, and Mac operating systems. Professional discretion and willingness to execute a confidentiality agreement.
