Position Summary: The Production Manager works in close partnership with the Artistic Director, Producing Director, and Managing Director to oversee all technical and logistical aspects of the company’s productions and events. Core responsibilities include budgeting, scheduling, coordinating designers and technicians, leading production meetings, and executing hands-on technical tasks such as sourcing materials, supervising load‑ins, and troubleshooting backstage issues. The position requires frequent evening and weekend hours during production periods.Duties/Responsibilities: Productions Manage all phases of production: pre‑production planning, design process, build, load‑in, technical rehearsals, previews, performances, and strike.Serve as the primary contact between artistic leadership, designers, stage management, and technical staff.Create and maintain production calendars, deadlines, and rehearsal schedules; ensure the master calendar remains accurate and up to date.Coordinate and facilitate weekly production meetings and post‑mortems, ensuring clear communication across departments.Support the casting process, including timeline creation, postings, outreach, and audition organization.Initiate hiring and onboarding of stage managers, designers, and production personnel in collaboration with the Artistic Director and Managing Director.Secure bios and marketing materials when issuing offer letters.Draft and send offer letters to actors and creative team members.Research, secure, and book appropriate rehearsal spaces for all productions.Schedule and supervise front‑of‑house staff in collaboration with the Education Department (teaching artists).Oversee workshops and table reads in partnership with the Artistic and Producing Directors.Perform light carpentry, audio, and electric tasks as needed.Maintain detailed inventory of storage items; lead annual storage clean‑outs and organization.Serve as an in‑house videographer for production documentation as needed.Print and distribute scripts/scores for rehearsals and workshops as required.Provide direct technical support: light hangs, sound setup, scenic installation, prop sourcing, and backstage troubleshooting.Attend technical rehearsals, previews, and early performances to identify and resolve issues.Support stage management during the run with backstage needs, repairs, and adjustments.Maintain the artistic and technical integrity of each production throughout its run.Administrative & Organizational DutiesDevelop and manage production budgets for each show.Track expenses, approve purchases, and maintain cost‑effective solutions.Source materials creatively to maximize limited resources.Maintain production documentation, cue sheets, build notes, and vendor records.Support long‑term planning for future seasons, capital improvements, and equipment upgrades.Contribute production‑related information to grant applications and reports.Manage and update Production Folders in Dropbox and Google Drive.Ensure all production files are properly backed up and updated following each production.TYA ShowrightsManaging licensing agreements with all parties involved in the productionMaintain the mastersheet for showright and catalogsNegotiating and finalizing the terms of contracts with the creative or their representatives, including writers, playwrights, composers, and/or publishers, and for the underlying right for book adaptationUpdating and renegotiating the terms for extensionsActing as the primary contact with literary managers or agents QualificationsFour‑year degree, technical apprenticeship, or equivalent professional experience.Strong organizational skills and exceptional attention to detail.Proficiency in G Suite, Microsoft Word, and Excel.Ability to prioritize, multitask, and meet deadlines in a fast‑paced environment.Demonstrated problem‑solving abilities, leadership qualities, and initiative.Flexibility and adaptability; experience with multi‑event operations is a plus.Excellent verbal and written communication skills.Strong work ethic and proactive approach to planning and operational decision‑making.Ability to work both independently and collaboratively.Appreciation for arts and culture, with a passion for theater for young audiences.Commitment to Equity, Diversity, Inclusion, and Accessibility.Experience as a stage manager, theater designer, or stagehand is preferred but not required.Valid driver’s license preferred; ability to travel between rehearsal spaces, performance venues, and storage locations as needed.
