Cross Rentals Manager Overview of the Organization: Studio RRD is a lighting design studio fueled by limitless thinking, precision and exacting visual mastery. We explore the intersection of design, technology, and architecture to push boundaries and deliver the intended human experience. ● Our studio was assembled through years of collaborative visual mastery across a variety of disciplines in art, theater, fashion, music and architecture.● Our team composed of shared, but singly distinctive talent includes designers, renderers, draftsmen and production professionals brought together by a desire to push the limits of light.● Our collaborative experience and inspired arts training has informed a cross-pollinated team aesthetic, merging compelling and striking elements from every corner of the globe to shape both the visual and visceral human experience. Job Summary:The Cross Rentals Manager will serve as Studio RRD’s central point of contact for all cross-rental and subrental operations, bridging the gap between our production teams, vendors, and shop personnel. This position is responsible for monitoring equipment availability across active projects, developing competitive cross-rental quotes, managing vendor relationships, and ensuring seamless gear flow from sourcing through return. The ideal candidate brings hands-on experience in lighting production environments and thrives in a detail-driven, fast-paced setting where precision, proactive communication, and sound logistical judgment are essential. This role is a critical operational anchor for our production pipeline — someone who can independently manage competing priorities, uphold company standards, and drive solutions-oriented progress from start to finish. Expected Qualifications:● 3 – 5 years of experience in rental coordination, production management, or a related technical role within the live entertainment or production industry.● Previous experience in lighting, audio, or video in a technical production setting strongly preferred.● Working knowledge of industry standards as they relate to equipment rentals.● Proven ability to manage and negotiate vendor relationships with a focus on budget adherence.● Strong analytical skills with the ability to assess inventory availability and identify gear shortages across concurrent projects.● Detail-oriented with strong organizational skills and a high standard for accuracy.● Excellent written and verbal communication skills; a high level of professionalism in all vendor and team interactions.● Unflappable, adaptable, and able to maintain positivity and precision in a fast-paced, high-volume environment.● Ability to work both independently and collaboratively across departments.● Basic to intermediate computer skills; proficiency with Google Suite preferred.● High School Diploma required; Bachelor’s Degree in Theater Production, Event Management, Business, or a related field is preferred. Desired Qualifications:● Experience with Intellievent or other rental management software systems.● Experience managing Certificates of Insurance (COIs) for rental transactions.● Background in warehouse operations, gear logistics, or production trucking.● Existing relationships and knowledge of tri-state and national lighting and event rental companies.● Familiarity with loss and damage (L+D) processes and closeout procedures.● Demonstrated ability to coordinate logistics between shop personnel, crew, and external vendors.● Associate’s or Bachelor’s Degree in Theater Production, Event Management, Business, or a related field is a plus. Job Responsibilities:● Develop cross-rental quotes and input cross-rental orders into rental management software with precision and timeliness.● Analyze inventory availability across active productions to proactively identify cross-rental requests and subrental needs.● Monitor internal gear shortages on active projects and source equipment to fill gaps within approved budgets.● Reach out to and maintain relationships with vendors to acquire competitive quotes; write and manage purchase orders for all approved subrentals.● Negotiate subrental rates with vendors to meet project budget requirements.● Analyze and update RRD equipment rental rates based on market rates, and fluctuations.● Follow up on cross-rental returns and ensure timely, complete equipment recovery.● Gather and provide Certificates of Insurance (COIs) for all cross-rental transactions.● Close out cross-rental orders and manage all loss and damage (L+D) documentation and procedures.● Communicate active rental orders and subrentals clearly to shop personnel to ensure aligned preparation and execution.● Coordinate with logistics managers for all subrental pickups, deliveries, and returns.● Collaborate with Warehouse + Design teams to identify inventory shortages and determine subrental solutions across concurrent productions.● Partner with Production Electricians to evaluate sub-rented gear that is missing or damaged.● Other duties as assigned.
