POSITION DESCRIPTION:Job title: Temporary, Part-Time RegistrarCompensation: $40 per hour with a maximum of 2,500 hours over a 2-year periodClassification: Part-time, nonexempt hybrid position with remote work available for up to 30% of hoursLocation: Principally based at Creativity Explored, 3245 16th Street in San Francisco, with regular visits to other CE locations. Reports To: Director of Art PartnershipsApplication Review Begins: 1 March, 2026ORGANIZATIONAL CONTEXTCreativity Explored is a San Francisco nonprofit that partners with people with developmental disabilities to create an artistic, studio-based collective where the creative capacity of any person can flourish. We do this by placing the work, needs, culture, and experience of artists with developmental disabilities at the center of the community in a way that honors humanity, respects self-agency, and nurtures creative potential.CE is a warm, fast-paced, and fun place to work, with a long-serving multidisciplinary staff that is deeply committed to our community. POSITION OVERVIEWThe Temporary, Part-Time Registrar will play a major role in implementing a time-limited project to improve CE\'s digital asset management system. The project will include but not be limited to the documentation of newly made artwork, the creation of new records for artwork in the organization’s digital asset management system (ArtCloud), and the storing of physical artwork. The Temporary, Part-Time Registrar will exercise their own discretion to oversee the planning and implementation of ArtCloud protocols and will track all artworks leaving and returning to the CE studios for opportunities including but not limited to consignments, loans, sales and art fairs. Through accurate ArtCloud management, they will oversee the stability, accessibility and safekeeping of a large physical artwork archive and an extensive digital archive. The system they plan will be adopted and used by the staff of Creativity Explored during and after the Temporary, Part-Time Registrar’s work period and will strengthen business strategies and opportunities for the organization into the future.KEY RESPONSIBILITIESThree main phases of the temporary project include but are not limited to:Phase 1: Establishing clear protocols for documenting and entering new artworks into ArtCloud while tracking current incoming/outgoing artworks. Training Exhibitions Department members on best practices.Phase 2: Project manage the data migration of archival artworks entries from past systems into ArtCloud. Ensure accuracy of images, metadata and physical artwork condition and location.Phase 3: Oversee the addition of archival artworks in the collection to the ArtCloud system that have not been documented to date.The Temporary, Part-Time Registrar will work collaboratively with the Exhibitions Coordinator, Sales Coordinator, Gallery and Exhibitions Associate on all three phases of the project.The Temporary, Part-Time Registrar also provides technical assistance to the Marketing Manager, Director of Advancement and Director of Finance and Operations to ensure the digital asset management system and the information it contains is accessible to all departments in the organization.Organizational RelationshipsThe Temporary, Part-Time Registrar is expected to work productively in a team environment, to provide support as a member of our Exhibitions Team, and to foster open communication with staff across the organization to produce communications that support the organization’s mission and goals. Within that time period, they are expected to work towards embodying the four components of CE\'s Staff Philosophy: Community, Creativity, Collaboration, and Compassion.Compliance with Policies and ProceduresThe Temporary, Part-Time Registrar will comply with established Creativity Explored policies and practices.KEY SELECTION CRITERIAEducation preference: Baccalaureate degree from an accredited college or university in art, art history, arts administration or related field preferredAt least three years relevant experience in registration and/or collections managementProven knowledge of ArtCloud digital asset management systems, preferably at an expert subscription levelSuperior organizational skills, the ability to carefully manage projects and meet deadlinesProfessional and positive demeanorA thorough working knowledge of industry best practices for artwork managementTeam oriented, with demonstrated ability to work effectively with diverse groups of peopleOutstanding interpersonal, written and verbal communication skills Self-directed, entrepreneurial approach with the ability to plan and manage work independently Ability to work well under pressure and multi-task in a fast-paced, deadline-driven environmentExcellent computer skills including Google Suite, Gmail, Photoshop, digital camera and scanner operationPast experiences with contract or temporary registrarial work preferredA strong connection with CE’s mission, including the ability to advocate for CE’s artists self-identified needsTRAINING REQUIREMENTSComplete and maintain CPR, First Aid, and AED certification (initial certification to be completed within 30 days of date of hire)Workplace Harassment TrainingComplete Creativity Explored staff training pertinent to position job responsibilities as assignedOther ConsiderationsThis is an "at-will" employment relationship. This means that while we hope your employment will be mutually satisfying and rewarding, both you and the Creativity Explored are free to end your employment at any time, with or without notice - and with or without cause. Your employment is contingent upon a cleared background check in accordance with the California Health and Safety Code for the California Department of Social Services as Creativity Explored is a Community Care Licensee, the accuracy of the information you have provided, valid COVID-19 vaccination, proof of authorization to work with the US, and completing all your onboarding tasks in a timely manner.OTHER INFORMATION This position will be assigned a set number of hours worked to fulfill project objectives within a 2-year period, beginning from time of hire. Most work takes place during M-F business hours with a hybrid schedule in place with CE hybrid work policies requiring 60% of time spent on site at one of our two studio locations.Creativity Explored requires all staff to be fully vaccinated against COVID-19 and provide proof of vaccination upon hire. Offers are subject to satisfactory Criminal Records Clearance and proof of negative TB test results completed within the last year. Creativity Explored will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Creativity Explored is concerned about a conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the Civil Rights Department Fair Chance Act webpage.Creativity Explored is an equal opportunity employer committed to building and sustaining an equitable and inclusive work environment where diversity is celebrated and valued. BIPOC, people with disabilities, and bilingual/bicultural individuals are strongly encouraged to apply for this contract position. To apply, please got to https://jobs.gusto.com/postings/creativity-explored-temporary-part-time-registrar-09510603-5033-41e2-b3c6-1ddd3138d34f
