The Wallach Art Gallery is seeking a temporary Exhibition Coordinator who will play an integral role in the preparation for and production of exhibitions at the Wallach Art Gallery. The term of the position is anticipated to be a minimum of 8 weeks and may be extended, in accordance with need, for up to an additional 6 months. The incumbent’s primary responsibilities will be in the service of the annual MFA First-Year and Thesis exhibitions. The incumbent will also support the work of securing and coordinating loans for the upcoming summer 2026 exhibition, as well as handling loan requests for future exhibitions. In accordance with best practices established by the American Alliance of Museums, the position is also responsible for maintaining an accurate database of loaned objects, the administration of loans to exhibitions, shipping logistics, and condition reporting. Working under the supervision of the Director and Chief Curator, the incumbent will work closely with the Associate Director of Finance and Administration, the Exhibition Manager, and other professional staff, guest curators, and external contractors to realize the Gallery\'s presentation goals. Importantly, the Exhibition coordinator will work closely with the Exhibition Manager to oversee the installation and deinstallation of exhibitions. For MFA exhibitions, this includes pre-exhibition studio visits and consultations to review alignment of their presentation with museum standards and best practices.The Wallach Art Gallery is Columbia University\'s premier, non-collecting, visual arts space, presenting exhibitions and a dynamic range of interdisciplinary programming that is always free and open to the public.Responsibilities (MFA First-Year and Thesis Exhibitions):Review of MFA student proposals to vet them for compliance with Gallery regulations and to identify installation challengesShepherding MFA student loan documentationCompiling MFA exhibition insurance schedulesCollaborating with the Exhibition Manager to ensure successful installationsManaging incoming student work deliveries and returnsDocumenting the condition of student works exhibitedResponsibilities (Summer 2026 Exhibition Preparations):Processing loan requests for upcoming (non-student) exhibitionsMonitoring and reporting on projected loan and installation expensesMaintain a database of loans to exhibitionsProduce and/or keep records of all paperwork related to loan administration, including, but not limited to, loan agreements, certificates of insurance, rights for reproduction, condition reports, exhibition checklists, and installation documentationCoordinate incoming and outgoing of art shipments, coordinate courier oversight as needed, and prepare schedules for insurance coverageProvide summary data and reports that support the work of colleagues (eg. loan-status reports, data for labels, data on special installation or presentation needs, terms or conditions of loans)Minimum QualificationsBachelor\'s degree in art history, museum studies or equivalent combination of education and experienceThree years of related experience in museum/gallery registration or collections management, with a preference for candidates having experience with international art shipmentsPreferred QualificationsBilingual a plusOther RequirementsKnowledge of American Alliance of Museums (AAM) standard museum principles and practices, collection management software, word processing, spreadsheet, and database applications, preferably CatalogItStrong interpersonal and professional communication skills required.Ability to multitask and work cooperatively with others.Ability to be detail-oriented and work independently.Ability to lift and carry delicate and awkward items weighing up to 50lbs.Ability to intermittently stand, walk, sit, squat, stretch, and bend throughout the workdayAbility to work with flexible schedulesScheduleDuring exhibition installations, the incumbent will work full-time hours, Monday through Friday, on-site.Otherwise, we anticipate a flexible weekday schedule comprising between 14 and 21 hours a week, a portion of which may, upon approval, be done remotely.
