About the Role:We\'re seeking a highly organized Commercial Operations & Project Support Manager to join our dynamic and fast-growing team. This role supports our senior curators and Director of Operations in bringing complex art projects to life-from the final stages of planning through to seamless installation. You\'ll play a critical role in coordinating logistics, managing vendor communication, overseeing timelines, and maintaining operational infrastructure that enables successful project delivery. This position is ideal for someone with excellent attention to detail, a proactive mindset, and a passion for operational excellence within the creative industry.This is a remote-first role, but applicants must be based in the NYC Tri-State area (NY, NJ, CT) for periodic on-site support and vendor coordination.Key Responsibilities:Support senior curators through final project execution including logistics, scheduling, budgeting, and installation planning.Coordinate vendor communications, obtain quotes, manage timelines, and maintain vendor relationships.Assist in art procurement, production management, and fabrication coordination.Help gather essential information to draft artist/vendor contracts; track approvals and documentation.Maintain and organize databases for art handlers, vendors, and service providers.Oversee calendar and milestone management across multiple active projects.Assist with onboarding new members, vendors, and clients, ensuring a smooth integration process.Conduct due diligence when sourcing new suppliers or partners.Support insurance, compliance, and certificate of insurance (COI) processes.Provide backup support for client communication and on-site coordination as needed.Contribute to operational documentation and continuous process improvement.Knowledge of basic website CMS tools, or design platforms like Figma, is a plus.What We\'re Looking For:Required Experience:2-4+ years in an operational support, project coordination, or production assistant role (creative agency, art world, design/architecture studio preferred).Exceptional organizational skills, with the ability to track many moving parts across projects.Outstanding attention to detail; accuracy and completeness are second nature to you.Comfortable managing tight deadlines and changing priorities with a calm, proactive approach.High emotional intelligence-you know how to "read the room" and communicate effectively.Tech-savvy and comfortable with project management and communication tools (e.g. Google Workspace, Basecamp, etc.).A strong team player with a no-task-too-small mentality.Willingness to roll up your sleeves, solve problems, and support wherever needed.Flexible and open to occasional off-hours or on-site work-this role isn\'t always 9-5.Passion for the arts and a desire to grow within a creative, mission-driven organization.Preferred Experience:Experience with art installation logistics or vendor coordination.Knowledge of art production, fabrication, or gallery operations.Familiarity with contracts, insurance, or compliance requirements in a creative setting.Experience supporting client-facing teams or curators.Knowledge of basic design tools (e.g. Figma, Canva) or CMS platforms.Qualifications:Bachelor\'s degree required.2-4+ years of relevant experience preferred.Comfort with Google Workspace or Microsoft Office tools (Docs, Slides, Sheets).
