The National Jazz Museum in Harlem (NJMH) is a vibrant cultural institution dedicated to preserving, promoting, and presenting jazz music in the very neighborhood where so much of its history was made. We celebrate the past, present, and future of jazz through engaging exhibitions, public programs, performances, and educational initiatives. We are currently seeking a highly organized, proactive, and detail-oriented Office Administrator to support our team in a dynamic, mission-driven environment. The Office Administrator is a key member of the NJMH team, ensuring seamless day-to-day operations of the museum. This role supports multiple departments by managing schedules, coordinating events, maintaining systems, and providing administrative support across the organization. Key Responsibilities Development Manage data entry and generate donor reports using the DonorPerfect CRM system. Support development initiatives through accurate and timely database maintenance. Support Executive Director on special events. Support Marketing department on online fundraising campaigns. Education Oversee group bookings and payment tracking for educational visits using Fare Harbor booking platform and the NYC DOE Polaris Portal. Schedule Teaching Artists for school and community education programs. Venue Coordination Manage the master venue calendar. Coordinate the scheduling of production consultants for public events. Communicate with artists and enters to finalize event logistics and performance details. Manage scheduling for space rentals and rehearsals. Volunteer Coordination Schedule and communicate with volunteers for museum events and programs. Merchandise Oversee merchandise inventory, reordering, and display coordination for the museum store. Research potential merchandise sales and affiliate marketing programs. General Admin Provide general administrative support to the Executive Director and museum staff. This role occasionally requires evening and weekend hours to support museum events. This part-time position is for 30 hours per week.
