Greene Naftali is seeking a detail-oriented, proactive Finance Associate to cover a maternity leave. This temporary, in-person role offers the opportunity to work directly with the gallery owner and collaborate closely with our full-time offsite bookkeeper to manage the gallery’s finances. The Finance Associate will work in tandem with department heads and sales directors to oversee payables, invoicing, and financial tracking. The ideal candidate will be an active problem-solver and critical thinker, able to navigate shifting priorities and deadlines with professionalism and precision.Key ResponsibilitiesManage Accounts Payable and track aging of payables and payment schedulesPrepare invoices for artworks and non-artwork expenses in collaboration with directorsTrack and pursue Accounts Receivable to steward revenue streamsCommunicate daily with offsite bookkeeper and CPA to ensure accurate recording of AP, AR, and liabilitiesAssist with monthly review and close of books, working with full-time offsite bookkeeper to cross check gallery’s internal record keeping with QuickBooks, managed by bookkeeperServe as liaison to the gallery’s PEO: process payroll, onboard/offboard employees, maintain HR filesTrack and record production and exhibition costs in Artlogic, working with sales directors, artist liaisons, and production managerManage foreign currency accounts and paymentsOversee credit card and staff expense reporting; conduct monthly auditsCalculate and track sales commissions for staff and external associatesProcess payments to 1099 contractors and internsQualificationsBachelor’s degree or higher (business management or economics preferred)2–4 years’ professional finance experience (small business preferred)Bookkeeping and data entry expertiseProficiency with QuickBooks and Microsoft Excel; Artlogic experience a plusExperience working with PEOs a plusStrong attention to detail and ability to meet competing deadlinesArt world experience preferred but not required
