Company DescriptionLisson is a leading international contemporary art gallery, representing more than 80 artists across locations in London, New York, Los Angeles, and Shanghai. Founded in 1967, the gallery has played a pivotal role in the early careers of key Minimal and Conceptual artists, and continues to work with many of these influential figures. Over the decades, Lisson has introduced significant British and international artists to global audiences and expanded its program to include major contemporary voices such as Marina Abramović and Ai Weiwei. The gallery is also known for championing a younger generation of artists and helping to raise their international profiles. Position OverviewLisson seeks a dedicated Gallery Assistant who provides support to the Lisson team in a variety of activities. The Gallery Assistant’s primary aim is to offer support to team members to ensure smooth daily running of their activities and an effective link with the wider team. This position will assist in providing a vital professional front of house experience for all gallery visitors and a range of administrative support across the gallery. The Gallery will provide the Gallery Assistant with exposure to the daily working life of the Lisson team as a whole. Key Front of House tasks will include:● Act as lead “Front of House” representative for Lisson\'s clients and visitors● Answering phones in an efficient, professional and friendly manner.● Tracking and recording visitor numbers● Ensuring reception and gallery areas are presentable and informative at all times.● Upkeep of checklists and tidiness of viewing rooms● Updating Artbinder and inventory database with regard to sales and reserves● Ensure press releases and exhibition lists are available for visitors● Organizing couriers/FedEx/taxis where required, coding and reporting to finance● Ordering office supplies & canteen etc, coding and reporting to finance● Updating mailing list from reception/exhibition contact books● Updating Lisson\'s internal contact database in conjunction with front of house● Other general ad hoc project support work as required i.e. maintaining records of cold calls/walk ins, updating face recognition docs, important client docs etc● Reception cover at gallery Private Viewings and support for/attendance at other gallery events as required● Manage the gallery’s museum memberships and upkeep calendar of LA exhibition openings● Deputizing for sales staff with visitors as appropriate● Manage Intern, Invigilator & Security Guard schedules Documentation services, Gallery bookshop● Order relevant sales catalogues and publications to ensure appropriate stock levels, including for upcoming gallery exhibitions● Introduce and monitor allocation of complimentary catalogues, ensuring that new publications are regularly sent to major international museums/libraries● Manage the sale of catalogues in conjunction with MarComms● Manage front desk bookshop via Square and online gallery bookshop via Shopify. Work alongside the global front desk team to manage international shipments. ● Upkeep the inventory of packing and shipping supplies, coordinating with members of MarComms and Sales Team to ensure that proper packaging is ordered for scheduled mail-outs● Manage offsite storage inventory of catalogues Facilities● Onsite contact for outside vendors (e.g., HVAC, security, janitorial services, IT providers); obtain and maintain COIs, etc.● Process invoices for outside vendors, and managing day-to-day gallery expenses● Work with in-house IT and third party Alarms & Security companies to troubleshoot day-to-day issues● Responsible for waste and Re-cycling management.● Managing the opening and closing schedule● Ensuring the interior and exterior of the building are being maintained, including scheduling window washing, graffiti removal and maintaining sidewalks. Exhibitions & Events● Manage restaurants and third party vendor communications for gallery events● Monitor guestlists, prepare seating charts, communicate dietary requirements● Support MarComms with Vinyl orders, photography/ videography● Manage team calendar, co-ordinate sales team reservations, transportation and gifting● Share Press Releases with local gallery platforms Key skills and experience:● Passion for and strong knowledge of contemporary art and the global art market● 1–2 years of experience within a gallery, museum, auction house, cultural organization, or related arts environment preferred● Positive, proactive, can-do attitude, and solutions-oriented approach ● Excellent inter-personal and communication skills balanced with professionalism and diplomacy.● Strong written and verbal communication skills● Highly organized & efficient with exceptional attention to detail● Excellent organisation & prioritisation skills● Ability to manage a personal busy workload, ● A calm and friendly manner, especially when under pressure● Proficiency in Microsoft Office and Mac operating systems.● High level of IT skills: Experience with Adobe Creative Suite, ArtBinder, and Salesforce (or comparable database and CRM platforms) is a plus. Employment Requirements:● Valid authorization to work in the United States of America● BA/BFA preferred; or 1-3+ years in art related fields/programming Lisson is a proud Equal Opportunity Employer. We are committed to equal employment opportunities in all facets of our operations. We make decisions concerning hiring and terms/conditions of employment without regard to any characteristic protected by applicable law.
