Smith-Miller + Hawkinson Architects www.smharch.com is hiring an Accounts and Operations Manager who would work in-person at our design office in Soho managing the accounts and billing along with HR operations. You must be a good communicator, able to multi-task and enjoy being in a creative environment. Prior experience in accounting in an architectural firm is preferred. Salary is $80,000 - $95,000 commensurate with experience. A full benefits package is available which includes, health insurance, standard holidays, 401K, vacation, among other perks. Job details below: Financial OperationsAccounts Receivable ManagementAccounts Payable ManagementTransaction Recording & Expense Classification (QuickBooks register upkeep, credit card coding)Bank & Credit Card Account ManagementFinances Reporting (account balances; monthly project income/expense summary)Tax Preparation Support (assembling bank statements, W-9s, etc.) Project Financial SupportFee Proposal DevelopmentSubconsultant Fee Coordination (collecting + assembling team proposals)Additional Services Requests (ASRs)Invoice Coordination with Project ManagersSubconsultant Payment & Task Order TrackingProject Setup & Fee/Time Tracking (Harvest)Contract Preparation Support HR OperationsAssist with Payroll and Salary AdministrationBenefits Administration (annual health plan selection + communication)Onboarding New Employees (Justworks)Offboarding Departing Employees (Justworks)HR Compliance & Documentation (LS59, passport/I-9 collection)PTO/Leave TrackingJustworks Liaison ITSoftware License Management/Subscription ManagementSubscription Management Travel & LogisticsTravel Arrangements & BookingBusiness Uber Account Management Business Admin & CoordinationInsurance Management (broker liaison; processing approved annual renewals)Business License Renewals
