About Miller Theatre Miller Theatre is an acclaimed New York City music venue and concert producer, widely celebrated for its innovative programming and its success in building new audiences for the arts. Dedicated to producing and presenting unique events across contemporary and early music, jazz, and opera, Miller curates experiences that push artistic boundaries while remaining engaging and accessible. A typical season of 20 to 25 concerts draws tens of thousands of visitors to the campus and surrounding neighborhood. In addition to its signature concerts, Miller also serves as a vibrant hub for a wide range of campus events, fostering creative collaboration and cultural exchange throughout the year.Position SummaryReporting to the Director of Artistic and Production Planning, the incumbent supports artistic programming and financial operations for Miller Theatre at Columbia University. Responsible for planning and administration for upwards of 100 events per year, including rehearsals, performances, special events, and other artistic projects, including a wide array of University events. Manages budgets, payments, procurement, and related reporting. Oversees artist travel and lodging arrangements and supports the preparation of visa applications. Other related duties as assigned. This on-site position requires occasional evening and weekend hours for concerts and events.Responsibilities Support artistic programming and financial operations for Miller Theatre at Columbia UniversityFoster a collegial, educational, and inclusive environment to cultivate strengths that enable everyone to do their best workResponsible for the timely processing of artist fee payments, departmental invoices, and consultant contracts; create and monitor payment schedules; manage and update the artist contact databaseOversee creation of vendor profiles for artists, composers, ensembles, and service providers; ensure timely receipt and delivery of required documentsIndependently manage the processing of requisitions and the procurement of services, equipment, and suppliesOversee monthly reconciliation of Columbia ARC reports with local ledger, research and resolve any problemsMonitor operating budgets, including artist fees, production, and marketing; and prepare monthly, quarterly, and annual reportsRecommend and upon approval implement standardized procedures for the efficient management of internal processesManage complex artist travel and lodging arrangements, including schedule logistics, booking, and payments; ensure compliance with University policyResponsible for the preparation and administration of visa applications and arrangements, in coordination with Columbia University’s International Students and Scholars Office; maintain updated information about legislative revisions and processing lead timeCreate and maintain season records and reporting of commissions and world premieres, artist and composer statistics, and related materialsOversee office security, unlocks/locks the main and office doors at the start and end of business hoursAttend production meetings, performances, and special events as assigned Responsibilities For Budget/Assets: Monitors and reports on operating budgets, including timely processing of all paymentsOversees office security, including final lock-up as assignedMinimum Qualifications Bachelor’s degree and/or its equivalent is requiredA minimum of two years of related experience is requiredAbility to lift and move boxes and equipment weighing up to 20 pounds across the venue, and to frequently climb flights of stairs within Miller TheatreAbility to stand for extended periods of time while staffing events and performancesA resume and cover letter must be submitted to be considered for the positionPreferred Qualifications Related experience in classical music and financial management is strongly preferred.Other Requirements Must be highly organized, detail-oriented, motivated, flexible, and able to balance multiple competing demands. Excellent written and verbal communication skills are required, as is the ability to interact with a highly diverse group of constituents within and outside the University, utilizing savvy, tact, and discretion. Must be able to handle confidential information with excellent judgment and discretion. A high level of energy, initiative, and creativity is essential. Strong proficiency in Microsoft Word and Excel are required; experience with financial database applications is preferred.Location This position works in-person at Columbia University’s Morningside Heights campus.
