Monday – Friday (Full-time, hourly non-exempt)David Kordansky Gallery seeks a highly motivated, extremely organized, proactive, and collaborative individual to serve as Administrative Assistant to the Owner and oversee the Owner’s office. Primary responsibilities include managing travel, scheduling arrangements and serving as a representative of the Owner to internal staff at all levels of the organization as well as to high-level external contacts. The Administrative Assistant manages and accesses confidential material; sensitivity, discretion, professionalism, sound judgment, and experience in managing, delegating, and collaborating are required. This is a full-time position, Monday through Friday, and requires flexibility for additional hours based on the needs of the Owner. A generous benefits package is offered.ABOUT THE GALLERYDavid Kordansky Gallery is one of the most dynamic venues for contemporary art in Los Angeles and New York and is internationally regarded as a leading gallery of its generation. Established in 2003, the exhibition program is dedicated to presenting artists’ work with passion and intellectual rigor, and to bringing the utmost care and precision to showcasing artistic visions. The Gallery is committed to presentations that blend scholarship and connoisseurship with equity and inclusion. We are an institution rooted in our hometown of Los Angeles, and in California, even as we embrace cultural activity as a fully global phenomenon. Maintaining a culture of belonging is important to us—we strive for a workplace where every single team member feels valued, supported, and heard. We believe in the power of creativity and seek opportunities for connection, collaboration, and learning between cultures and communities. We are committed to championing policies and practices that promote diversity, foster cultural equity, and sustain an environment of inclusivity. The Gallery is an equal opportunity employer and makes employment decisions on the basis of merit, qualifications, and abilities. The Gallery does not discriminate, and does not permit discrimination against its employees, interns, volunteers, or applicants. We recognize our strengths lie in the broad range of individuals who contribute their time and talents to our mission, and we pledge to create a safe, accessible, and inclusive place to work.The Gallery’s consistent growth, developed in tandem with its artists’ ambitions, occurs through the unique participation and contribution of each employee. We look for colleagues who are the most driven, the most talented, and the most creative. Every member of the Gallery’s team should aim for excellence and ingenuity, surpassing challenges and discovering new possibilities together. We value long-term commitment and loyalty, and in turn provide avenues for career advancement across all departments.PRIMARY RESPONSIBILITIESADMINISTRATIVE SUPPORT:Manage and schedule the Owner’s executive calendar, which involves balancing competing requests and multiple scheduling prioritiesPrepare daily agendas, sending appointment reminders and tracking important deadlinesPrepare for, create agendas, and lead meetings with the Owner on a regular basisManage all travel bookings and hospitality reservations for the Owner; create detailed itineraries for travel; plan for and anticipate travel and scheduling required for upcoming events Work closely with the Owner’s Executive and Sales Associate to ensure seamless coordination and workflow between the Owner\'s office, internal departments and staff, and external partiesWork closely with the Owner’s Personal Assistant to avoid scheduling conflicts and collaborate on new and regularly occurring projectsWork closely with the Partner’s Sales Associate to coordinate travel and meetings Oversee general office administration for the Owner, including: sorting mail, answering phones, shipping packages, preparing beverages and snacks, basic tidying and cleaning, managing technology, and troubleshootingCompile receipts and necessary documentation for the Owner’s business and travel expenses; track costs on a monthly basis for the Owner’s business expendituresRun errands for the Owner, including coordinating lunches, making purchases (e.g. gifts, office groceries and beverages), delivering packages to the Owner’s homeMaintain an awareness of the workflow of every department, the daily schedules of the staff, and current projects, staying informed on behalf of the Owner Prioritize, troubleshoot, and anticipate issues, resolving them with the management team Recommend solutions to operational and administrative needsCOMMUNICATIONS/CLIENT RELATIONS:Serve as a point of contact on behalf of the Owner for external high-level contacts such as clients, collectors, and curators, including providing hospitality and scheduling appointmentsDraft and proofread business correspondence on behalf of the Owner for distribution internally and externally Support the Owner by attending all Gallery openings and occasional special eventsMaintain an in-depth knowledge of the Gallery’s clients, collectors, curators, and Gallery artists as well as contemporary art news, openings, and events Discreetly manage confidential informationQUALIFICATIONS:Our ideal candidate is highly detail-oriented and creative with exceptional organizational skills; an excellent verbal and written communicator; and possesses the ability to work successfully in a fast-paced, deadline-driven environment. We seek candidates who are extremely self-motivated, responsible, and efficient, and who hold a sincere appreciation for and experience with navigating diverse cultural spaces. In addition: Knowledge of contemporary art and art institutions preferred At least one (1) year of professional experience in a contemporary art gallery, auction house, or related institution preferredExperience providing executive-level support to C-suite level executives, gallery owners, museum directors, or institution heads is welcomedBA in Art History, Business, Finance, or related field preferred, but consideration is given to candidates with related experience Highly detail-oriented and precise, with superior writing and editing abilities and a strong ability to proofreadHigh level of emotional intelligence, including sensitivity, discretion, and sound judgment, with a composed, proactive, and assertive demeanorSkills in a Mac-based environment required, including: Google Suite (Gmail, Calendar, Sheets) and Microsoft Office Suite (Word, Excel, PowerPoint)Skills in the Adobe Creative Suite (Acrobat, InDesign) welcomed Basic knowledge of databases such as Artlogic preferredBasic knowledge of sales platforms such as Arternal preferredAccess to reliable transportation for in-town errandsFluent in English; fluency in an additional language welcomedCOMPENSATION & BENEFITS:This is a full-time, hourly position, overtime eligible. The pay scale for this position is $30 – $40/hr.Benefits for full-time employees, following a waiting period, include: Premium PPO or HMO medical insurance (fully subsidized, at no cost to employee)Vision insurance (fully subsidized, at no cost to employee)Dental and long-term disability insurance, and voluntary life insurancePaid personal and vacation days (starting at 13 days annually, increased over time)Paid sick time (6 days annually)Paid holidays and floating holidays Paid gallery closures Paid family leaveParticipation in a 401k retirement plan (with employer contribution)
