SUNY Brockport is accepting applicants for an Administrative Assistant 1/Administrative Assistant Trainee position. This candidate provides administrative support for Department Chairpersons, Faculty and Students in the Public Health & Health Education department.
Essential Functions:- Attending faculty meetings and recording minutes
- Completing general office correspondence
- Completing paperwork for faculty appointments/extra service, travel reimbursement forms, equipment and supply purchases, service contracts and equipment repairs
- Ordering and maintaining inventory of stationery, envelopes, business cards and other office supplies
- Assisting with student registration process, course schedules
- Assisting with accreditation data collection, reviews, reports and visits
- Assisting with departmental voting procedures
- Assisting with scheduling and travel arrangements of guests
- Assisting with event planning and scheduling
- Maintaining department budget records and tracking, reconciling VISA statements
- Maintaining a filing system of general record keeping, departmental forms, course syllabi, data, etc.
- Maintaining property control inventory
- Assisting with processing of internship affiliation agreements
Minimum Qualifications:This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).For the duration of the NY HELPS Program, this title maybe filled via a noncompetitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.NON-COMPETITIVE MINIMUM QUALIFICATIONS (NY HELPS):
- Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.
- In lieu of two years of experience, certification (e.g., IAAP Certified Administrative Professional) or associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology, may be substituted.
COMPETITIVE MINIMUM QUALIFICATIONS (NON-NY HELPS):
- Candidates must have permanent appointment in an Administrative Assistant 1 New York State classified position (or be eligible for a 70.1 transfer) or be reachable for appointment on the current NYS Civil Service eligible list for Administrative Assistant Trainee 1, Full Time - Brockport location.
OR - Transfer eligible candidates who have completed one year of service in title are eligible to transfer into the Administrative Assistant Traineeship, up to a two salary grade jump, at the first level, second level OR full title, dependent on what coursework they have completed - (Non-Keyboarding titles will be required to take a typing test.)
Email Ezgi Erdogan in the Office of Human Resources at eerdogan@brockport.edu with any questions regarding the Traineeship.
Preferred Qualifications:- Proficient in MS Office and software such as Banner; BI; MachForm; Teams
- Ability to establish effective working relationships with people at all levels of the College and external constituents
- Demonstrate ability to maintain confidentiality and record of personal integrity
- Excellent communication and interpersonal skills
- Excellent organizational skills, ability to prioritize work
Work Schedule:40 hours/week: Monday - Friday 8:00am - 4:00pm
Benefits:Benefits eligible. Find out more about benefits at Careers@Brockport.
Application Instructions:This position is not eligible for visa sponsorship.
Respond to the canvass letter (if applicable). Submit your application, cover letter, resume, and contact information for three professional references via our Employment Opportunities website at jobs.hr.brockport.edu by September 4, 2026.
Please note, if you have retired from a New York State Public Employee Retirement System (Teachers Retirement System or Employees Retirement System), you may be subject to an earnings limitation. Please familiarize yourself with the rules and regulations when applying for this position.
