Administrative Manager
Columbia-Greene Habitat for Humanity
Come help make a difference
Columbia-Greene Habitat for Humanity is growing and looking for dedicated professionals who want to help build more safe, decent, and affordable housing for our neighbors in Columbia and Greene counties.
We are expanding our operational support team and seeking an experienced Administrative Manager with bookkeeping and office management skills. This is a part time position reporting to the Executive Director, with potential to evolve into a full-time role.
Key Responsibilities:
- Provide high-level administrative support to the Executive Director and senior staff in a busy organization focused on construction, retail (ReStore), and community services.
- Oversee daily office operations, including scheduling, supply management, and vendor relations.
- Ensure compliance with operating policies, HR procedures, and financial/operational reporting requirements.
- Work with ED, Board Treasurer and Finance Committee to prepare for monthly meetings.
- Assist with project management and reporting for construction and repair projects.
- Monitor and report on office expenses, supply inventory, and administrative budgets.
- Work with outsourced finance/bookkeeping firm to coordinate cash accounting functions: accounts receivable and payable using QuickBooks Online.
- Support creation of the annual budget and ongoing fiscal management.
- Coordinate general ledger entries, perform account reconciliations, and prepare monthly, quarterly, and annual financial reports.
- Collaborate on month-end closing and monthly journal entries.
- Manage HR administration and payroll.
- Collaborate on office technology and systems.
- Follow existing financial policies and procedures; recommend improvements as needed.
- Perform general office and administrative duties as assigned.
Skills and Qualifications:
- A minimum of 3-5 years experience as an office manager or in a comparable administrative leadership role with a track record of efficient operations. Experience in construction, architecture, real estate, or a related field is preferred.
- Strong ability to manage multiple priorities and tasks effectively in a fast-paced environment.
- Excellent verbal and written communication skills, with the ability to foster collaboration, resolve conflicts, and build team morale.
- Demonstrated bookkeeping and accounting experience (Associate’s degree in accounting or equivalent professional experience required).
- Experience with QuickBooks Online (QBO ProAdvisor certification is a plus).
- Proficiency in Microsoft Office Suite and Google Workspace; familiarity with scheduling tools, project management platforms, and CRM systems.
- Experience managing office budgets, expense reporting, and negotiating vendor contracts for cost efficiency.
- Ability to work collaboratively in a team environment while handling multiple projects.
- Creative, practical problem-solving skills and a commitment to implementing process improvements.
Compensation and Benefits:
- 20-30 hours per week to start. Compensation $20-$30 per hour (or commensurate with experience).
- Benefits include paid time off and access to a health care plan.
- Potential for growth within a mission-driven organization.
Reports to: Executive Director
Pay: $20.00 - $30.00 per hour
Benefits:
Experience:
- Office management: 3 years (Required)
- QuickBooks online: 1 year (Required)
Ability to Commute:
- Hudson, NY 12534 (Required)
Work Location: In person
