Job Title: Staff Accountant & Administrative AssistantDepartment: Finance & AdministrationFLSA Status: Non-ExemptEmployment Status: Full-TimeUnion Position: YesGrade Level: 1Reports to: Accounting ManagerSalary: $55,460.97POSITION DESCRIPTIONReporting to the Accounting Manager, the Staff Accountant & Administrative Assistant isan entry level, full-time position taking responsibility for Accounts Payable, AccountsReceivable, Cash Receipts, Fixed Assets, Petty Cash, and Audit Document Preparation, inaddition to providing administrative support for the Museum. This position is a unionrepresentedposition subject to terms of the Museum’s agreement with Local 2110, UAW,Grade 1 position and is eligible for the New Museum’s employee benefits programs. This isa full-time position with regular working hours of 40 hours per week, Monday to Friday,10:00 am - 6:00 pm with a salary of $55,460.97.RESPONSIBILITIESAccounting• Process payment requests for the Finance & Administration Team. Review invoicesgenerated by staff, verifying coding and payment information, eliminatingduplicates, and assuring proper approval. Prepare checks and ACH vouchers on aweekly basis in coordination with the Accounting Manager and Director of Finance& Administration.• Maintain filing of vendor information, invoices, schedules, and other importantdocuments including 1099 vendor data.• Review monthly expense reimbursement and purchasing card transactions forproper approval, coding, accuracy, and support.• Prepare weekly cash deposits and remote check deposits.• Prepare cash receipt entries for credit card transactions, check deposits,admissions, and store.• Maintain and reconcile primary petty cash for the Museum.• Maintain fixed asset schedule, entering assets and disposals and calculatingmonthly depreciation expense.• Support government grants acquittal requirements for the capital building project,including a clear understanding of grant acquittal requirements; coordinate,collect, organize and verify all required supporting documentation, and ensure allreporting and submission timelines are met.• Support Accounting Manager, Director of Finance & Administration, and VP ofFinance & Administration in related tasks and projects within the scope of theposition as assigned (i.e. audit work paper preparation, financial schedules,reports, and journal entries).Administrative• Monitor the office equipment including printers, copy machines, fax machine, and postagemachine. Coordinate associated service needs. Monitor lease renewals/terminations andequipment return.• Maintain supply room and office areas in an orderly fashion.• Sort and distribute incoming mail and faxes and meters outgoing mail/Fedex/UPS. Arrangesmessenger services.• Order office supplies/coffee/various materials needed for all Museum activity and tracksinventory. Receive all ordered supplies and checks them against packing slips.• Maintain and archive accounting files.• Monitor general New Museum information email account.• Track publication royalty statements.• Other duties and special projects, as assigned by the Accounting Manager, Directorof Finance & Administration, and VP of Finance & Administration within the scope ofthe position.QUALIFICATIONSThe successful applicant will possess a positive and professional attitude in workingcollaboratively with colleagues, staff, and the Museum’s diverse constituencies.Associate’s degree in accounting is required with a minimum of one year of hands-onaccounting experience. Strong proficiency with Microsoft Office applications is expected.Applicants with experience using Abila MIP and/or QuickBooks accounting software will begiven additional consideration. Prior experience with office administration is preferred.BENEFITS, PAID TIME OFF, & HOLIDAYSWe offer a full comprehensive benefits package that includes Medical, Dental, Vision,Employee Assistance Program (EAP), Flexible Spending Account (FSA), HealthReimbursement Program through the Difference Card, Commuter Benefits Programthrough the Difference Card, Voluntary Short Term Disability Plan and Long-TermDisability, Life Insurance, Retirement Plan, and other voluntary benefits.We offer full-time employees 15 days of paid time off, 8 sick days off and 13 holidays off asapplicable through the fiscal year.TO APPLYhttps://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=1f6b9d4e-d9c9-4a65-9886-3ae2bc274c25&ccId=19000101_000001&source=CC2&lang=en_US&selectedMenuKey=CurrentOpenings#No phone calls or solicitations please. Due to the volume of applications anticipated, onlythose candidates that most directly meet the requirements of the position will becontacted.We recognize that it is highly unlikely that someone meets 100% of the qualifications for arole. If much of this Job Description describes you, then please apply for this role.ABOUT THE MUSEUMThe New Museum\'s mission is simply "New Art, New Ideas." Founded in 1977 by curatorMarcia Tucker with a bold vision of presenting contemporary culture in a critical andscholarly context, the New Museum has been a leader among contemporary art museumsfor over 40 years and is among the most respected internationally for its risk-takingcuratorial program. The New Museum is a center for exhibitions, information, anddocumentation about living artists from around the world, focusing on emerging andunder-recognized voices, and providing a platform for the artists who are defining ourcultural moment. In 2007, the New Museum made history with the inauguration of its firstpermanent building at 235 Bowery designed by the Tokyo-based firm SANAA. Since thattime, over 4 million have visited or attended programs and events, and the Museum has155 exhibitions featuring over 600 artists from 60+ countries in our galleries, as well asover 1,200 public programs ranging from live performances, conferences, residencies,screening, after-school programs, and family days.For more information about the New Museum and its programs, please visitwww.newmuseum.org.Equal Opportunity EmployerThe New Museum of Contemporary Art believes that all persons are entitled to EqualEmployment Opportunity and we do not discriminate against our staff members orapplicants for employment because of race, creed, color, religion, national origin, genderidentity and expression, sex, age, disability, marital status, political affiliation, sexualorientation, genetic information, or veteran or citizenship status provided they arequalified and meet the requirements for the job. The New Museum provides reasonableaccommodation to candidates with disabilities. As per New York State Guidelines, allcandidates hired must be vaccinated with the COVID vaccine.
