Job Summary: Reporting to The New Press’s Executive Director, the Chief Finance and Administrative Officer (CFAO) will lead and manage all financial, administrative, and operational aspects of the company. Serving as a member of the senior leadership team, the CFAO will oversee effective finance and data systems, conduct finance analysis, and help maintain the smooth functioning of our business and nonprofit operation.The CFAO will manage a small team, leading and coordinating fiscal functions and management; administrative services; human resources; and IT and infrastructure, including systems and systems integration. The CFAO will work with the finance committee of the Board to support The New Press’s financial and organizational health and growth trajectory as the organization’s structure evolves toward sustainability. The CFAO will be responsible for preparing, interpreting, and effectively communicating financial information and analysis to the senior leadership team, the finance committee of the Board, and the full Board of Directors to facilitate sound financial decisions.The ideal candidate will be a collaborative and detailed-oriented leader who brings expertise in financial and strategic planning, accounting, nonprofit and business administration, and effective human resources. Publishing experience will be considered a major plus. Successful candidates will be experienced with the demands of a relatively small nonprofit organization. They will have strong communication and emotional intelligence skills to work with both stakeholders who are well versed in financial management, and with staff who do not share that background. Like all senior positions at The New Press, the role shuttles regularly between operational leadership and hands-on administration. This leader will have a strong work ethic, a commitment to clear goals and measurable outcomes, and an ability to learn quickly within a nonprofit publishing organization.The New Press is affiliated with the Technical, Office and Professional (TOP) Union, Local 2110 UAW, AFL-CIO, but this position is not covered in the bargaining unit.Financial Management· Oversee and manage short- and long-term financial planning for earned and contributed revenue for the annual budget cycle, liaising closely with senior leadership.· Manage finance and accounting functions, including monthly, quarterly, and annual financial statements, inventory policies including setting reserves, royalty accounting and semi-annual royalty payments, payroll, taxes, and other government filings.· guide senior leadership through the annual budget and reforecast processes and oversee the timely release of all financial data to be shared with senior management, the department directors, and the Finance Committee of the Board.· Lead the audit process, working with the auditors and the Finance team to ensure that the audit preparation occurs on a timely basis and that accounting practices are GAPP compliant.· Collaborate with senior leaders and various staff to develop systems and integration of other software used by the organization for effective monitoring, analyzing, forecasting, and reporting.Business Strategy· Conduct business analyses, monitor key financial metrics, and compile appropriate reports for management and board reporting.· Provide financial information for publishing processes, balancing the financial goals of the editorial, development, sales, and marketing teams.· Manage relationships with auditors, banks, insurance brokers, software vendors, consultants, and other key counterparties.· Drive business process improvement by bringing best practices to the accounting and operations functions.Human Resources and Operations· Ensure that the organization is providing high levels of HR service across all areas, including recruitment, labor-management relations (some staff are unionized), benefits (currently provided by Oasis, a PEO), talent management, mentoring, and personnel policies/relations.· Responsible for assisting with hiring and retaining staff including career coaching and personal and professional development, as well as overseeing union negotiations.· Provide strategic guidance and evaluation of internal technology infrastructure and systems. Work with external IT partners to identify and champion the development of IT systems and strategies to support operations, productivity, and data security.· Enhance and enforce operations policies and procedures including purchasing, security, and safety procedures. Manage office policies and procedures.Team and Organizational Leadership· Supervise a small team of finance and administrative staff to achieve organizational goals and priorities.· Provide the team with mentoring, coaching, and professional development opportunities.
