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Administrative Assistant to the Chair of Pathology

SUNY Upstate Medical University • Full-time • Syracuse, New York, US • 3w ago

Job Summary:

Act as a representative of the Chair, addressing day-to-day issues, employee concerns, policy questions, and personnel information requests.
Serve as liaison between the Chair and Business Manager, assisting with budgeting and financial matters.
Coordinate and manage the Chair's calendar, travel, and meeting logistics.
Screen and triage calls, correspondence, and inquiries; draft responses and gather information for non-routine matters.
Prepare the Chair for meetings, presentations, and engagements in collaboration with internal team members.
Maintain confidential departmental files and generate reports and data upon request.
Coordinate departmental projects, including collaboration across all levels of internal staff.
Support department committees and national organizations affiliated with the Chair.
Edit and prepare abstracts and scientific papers.
Generate statistical reports on departmental finances, service contracts, cost proposals, and more.

Additional Responsibilities:

Supervise the Administrative Assistant to the Director of Clinical Pathology
Provide administrative support to the Director of the Genomics Laboratory, including calendar management, call handling, and coordination of meetings, interviews, and conferences.

Minimum Qualifications:

Bachelor's degree and two years relevant administrative experience OR Associate's degree and four years relevant administrative experience. Excellent written/oral communication, computer, organizational, decision making and analytical skills, plus ability to function well in a fast-pace environment required. Experience with producing presentation materials and working with spreadsheets preferred.