Finance Office Manager

Mellenville, NY

Bring your HEART... to Coarc

This is an Exempt position:

40 hours per week: $31.25 hour

SCHEDULE: Monday - Friday 8:00am-4:00pm with 1 hour paid lunch

GENERAL PURPOSE OF JOB

The Finance Office Manager position is responsible for the oversight and managing the day to day responsibilities within the Finance Office. In addition, will be responsible for providing financial, administrative, and clerical services in order to ensure effective, efficient, and accurate financial operations to the Self-Directed Program. The Finance Office Manager must comply with all established policies and procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES

General:

Provide technical and accounting supervision to Accounts Payable, Accounts Receivable and Payroll Processors
Provide backup for all Finance Office functions during vacancies and/or vacations
Preparation of standard monthly journal entries necessary for production of monthly financial statements
Prepare year end reconciliations as assigned for the year end audit
Complete all required trainings per regulatory and Agency policies and procedures

Self-Direction:

Perform the day-to-day processing of accounts payable transactions for Self-Direction to ensure that finances are maintained in an effective up to date and accurate manner
- Verify transactions comply with Self Directed financial policies and procedures
- Export date from Electronic Health record software and input into agency accounting system
- Maintain updated vendor files/accounts payable financial documents filing system
Process Medicaid and New York State billing for Self-Direction
Manage the importing and exporting of files between agency payroll system and EHR/Billing system on a biweekly basis
Routinely review the Fiscal Intermediary dashboard in the EHR software to determine completeness and accuracy of required documentation. Follow up with FI Coordinators/Support Brokers/Care Managers as needed
Review and respond to in house Corporate Compliance Audits as necessary
Develop and maintain a relationship with outside agencies and other Coarc programs that are providing Direct Provider Purchased services to the people with whom we are the FI to ensure we are correctly recording those services against the Self-Directed budget
Preparation and review of monthly internal financial statements for the Self-Directed Program, submit to the CFO for review and distribution
Prepare and analyze the annual Consolidated Fiscal Report in accordance with the CFR manual requirements for the Self-Directed Program. Ensure that all schedules and reconciliations supporting the information in the CFR are prepared accurately and timely as they relate to Self-Direction.
Provide backup support to managing Employers and staff as it relates to the usage of the Self-Directed electronic systems

REQUIREMENTS:

Valid Driver's license
Bachelor's degree from four-year college or university; or two years related experiences and/or training; or equivalent combination of education and experience
Ability to be certified in all required trainings.
Ability to sit for long periods of time
Ability to lift supplies and materials from time to time.

Generous Benefits offered:

At Coarc, we're proud to offer a comprehensive benefits package that truly supports our team's well-being because taking care of those who care for others matters. Our employees enjoy affordable health and dental insurance, generous paid time off, and a workplace that values balance, stability, and peace of mind. Join a team where great benefits are just one of the many ways we show our commitment to you.

#HP

Please visit our website at www.coarc.org for Coarc job openings and to complete an application online.

For more information, feel free to contact:

Jamie Budai at: jamieb@coarc.org or 518-672-4451 ext. 2141

Equal Opportunity Employer

Coarc

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Finance Office Manager