Job Summary For more than 125 years, The New York Public Library (NYPL) has been an essential provider of books, information, ideas, and education. With collections numbering more than 56 million items and serving more than 16 million patrons in person each year and millions more online, NYPL’s reach is both local and global. Our mission is to inspire lifelong learning, advance knowledge, and strengthen our communities.At our world-class research centers–including the Humanities and Social Sciences Research Library at the Stephen A. Schwarzman Building, the Library for the Performing Arts, and the Schomburg Center for Research in Black Culture–expert staff facilitate the work of our diverse communities, offering inspiring reading rooms, programs, exhibitions, fellowships, and a dynamic range of research services. Their work is supported by dedicated staff on the Collections and Research Services teams. We are proud to be the most public and widely used research library in the world.Collections and Research Services encompasses several departments focused on managing the ongoing development of our exceptional research collections, advancing unified discovery and expanding access, both in-person and online, and ensuring stewardship of the collections at every stage of their lifecycle. The Library Services Center (LSC) Collection Manager, based at the NYPL’s technical services facility in Long Island City, Queens, arranges special collections acquisition logistics, working with NYPL staff, dealers, donors, and shippers to manage packing and shipping projects and addresses any preservation issues in received materials. The position oversees collection care, control, and storage for materials stored at LSC during processing, treatment, and digitization, leading preventive conservation activities and working closely with Facilities staff to protect collections and remediate issues. The Collection Manager coordinates with research center collection managers and others to transfer collections to research centers and offsite storage facilities. Some expectations for this role are that within:1 month, this person will:Become familiar with all LSC spaces and departments Establish working partnerships with Special Collections Processing Services and other Collections & Research units, Curatorial units, Procurement, Facilities and other staff Become familiar with current acquisitions projects and learn all NYPL Procurement processes to assume site visits, packing, and shipping soon after onboarding Oversee all transfers of processed collections to storage in research centers and offsite storage3 months, this person will:Be fully responsible for all special collections acquisition logistics, including site visits, packing planning, procurement, and preservation interventionsConduct monthly LSC Collection Manager and Facilities meeting to address environmental issues6 months and beyond, this person will:Collaborate with Senior Manager, Special Collections Acquisitions and Manager, Archival Accessioning to align acquisitions, logistics, and accessioning workflowsBegin collaborations with Facilities to address prioritized environmental improvementsIdentify locations within LSC where storage can be improved ResponsibilitiesManages special collections acquisitions logistics for multiple projects simultaneously, overseeing preservation and custody control, collaborating closely with the Senior Manager, Special Collections Acquisitions and the Manager, Archival Accessioning. Conducts site visits, develops plan, requests quotes, arranges POs, and manages packing and shipping services for acquisitions ranging from small local pick-ups to large high-profile collections from domestic and international sites Collaborates with and teaches cross-functional partners regarding preservation issues in new acquisitions and guides decision-making around potential remediation strategies prior to processingOversees appropriate storage, movement, and tracking of special collections materials at LSC, supporting collection security and project managementManages transfer of materials to research centers and offsite storage post-processing. Collaborates with various partners including other Collection Managers, Conservation, and Special Collections Processing Services to affirm newly housed and processed material before it is delivered to the research centers. Ensures all collection material is adequately documented and tracked in accordance with internal standardsDeploys specialized preventive conservation knowledge and liaises with Facilities, Security, and Capital Planning staff to maintain an appropriate environment for special collectionsCoordinates collections emergency preparedness activities at LSC, serves on the cross-center collection emergency response team and leads that team when requiredPerforms other related duties as requiredRequired Education, Experience & SkillsRequired Education & CertificationsALA-accredited Master’s degree in Library and Information Science, or Master’s degree in Museum Studies, Arts Administration, or other Master’s degree in the arts or humanitiesRequired Experience5+ years experience in archives management or registration in an acquisitions context and applying preventive conservation or collections care principles for a range of collection materialsProject management experience related to cultural heritage collections shipping, remediation, and storage projects, including a working knowledge of shippers, budgets, customs requirements, permits, domestic and international shippingExcellent customer service, professional verbal and written communication and extensive experience working with donors and dealersRequired SkillsFamiliarity with professional standards, laws and regulations, and best practices in archival and special collections materialsKnowledge of a wide range of special collections formats, including archives, rare books, audio and visual media, framed works, and 3-D objects, and their related preservation issues, including handling, packing, shipping, and storageKnowledge of packing methods and materials. Must be able to assess and articulate risks associated with different methods and direct vendors on packing strategiesFamiliarity with collection storeroom management and capacity planningCan apply a variety of descriptive, project management, and financial systems to manage and participate in collaborative projects, including Sierra, ArchivesSpace, Airtable, Trello, Workday, and othersCan apply preventive conservation knowledge and conduct research to address preservation issues in collection storage and workspaces in an active collections work facilityAttention to detail and excellent verbal and written communications, including experience working with donorsManagerial/Supervisory ResponsibilitiesN/AMore...Core ValuesAll team members are expected and encouraged to embody the NYPL Core Values:Be Helpful to patrons and colleaguesBe Resourceful in solving problems Be Curious in all aspects of your workBe Welcoming and InclusiveWork EnvironmentThis role works most often in a specialized office environment which accommodates desk work and collections handling, with some work taking place in exhibition galleries, storerooms, reading rooms, and loading docksThis role also travels to donor homes, storage facilities, and other locations to pack collections. These may include basements, attics, and outbuildingsPhysical DutiesMust travel to four research library sites and to donor homes and warehouses in the NYC metropolitan area. Some additional travel outside the NYC area may be requiredPosition involves reasonable exposure to dustAbility to transport 30 pounds (record cartons filled with paper and other material) repeatedly from floor to shelf/cart Ascend/descend ladders simultaneously Must be able to remain in a stationary position for long periods of time Pre-Placement Physical Required?NoUnion/Non UnionNon-UnionFLSA StatusExemptSchedule35 hours a week, 9-5 M-F, onsiteThis job description represents the types and levels of responsibilities that will be required of the position and shall not be construed as a declaration of all of the specific duties and responsibilities for the role. Job duties may change if Library priorities change. Employees may be directed to perform job-related tasks other than those specifically presented in this description as needed.