Associate Wedding Planner/Lead Wedding Planner

Emily Boziwick Events & Design • Contract • Kingston, New York State, United States • $25 - $30 / hour • 4d ago

Job Summary

We are seeking a dynamic, organized, and passionate Associate Wedding Planner / Lead Wedding Planner to join our growing events team. This role offers an exciting opportunity to help craft highly personalized wedding experiences through thoughtful planning, elevated design, and seamless execution.

As a key member of our team, you will support and/or lead high-end wedding weekends from initial planning through final event execution. The ideal candidate thrives in fast-paced environments, communicates professionally, anticipates needs before they arise, and genuinely loves the behind-the-scenes details that make exceptional events possible.

This role is ideal for someone who is both creatively driven and highly logistical, with experience managing timelines, vendors, client communication, and wedding day execution.

This role initially begins in an Assistant Planner capacity to allow new team members to become fully immersed in the Emily Boziwick Events planning approach, client experience, systems, and wedding weekend execution style. Over time, there is opportunity for growth into a Lead Planner role based on performance, experience, leadership ability, and overall fit within the company.

Lead Planner opportunities are earned through hands-on experience, successful event execution, client interaction, and demonstrated alignment with the EBE standard of service and design.

Responsibilities

Client Planning & Event Management

Collaborate closely with clients to understand their vision, priorities, aesthetic, and overall wedding goals
Assist in developing comprehensive wedding plans, production schedules, timelines, and estimated budgets
Help develop overall wedding design and aesthetic direction alongside clients and creative partners
Coordinate with vendors including caterers, florists, rental companies, photographers, entertainment, transportation, and venues
Manage venue logistics including layouts, seating charts, setup flow, production timing, and guest experience
Maintain detailed planning documents, vendor communication, contracts, payment schedules, and organizational systems
Support budgeting efforts by tracking expenses and identifying cost-effective solutions without compromising quality
Negotiate and review vendor proposals and contracts when needed
Upsell additional planning and production services such as rehearsal dinners, welcome parties, after parties, and farewell brunches
Provide exceptional client service with prompt, professional, and thoughtful communication throughout the planning process

Wedding Weekend Execution

Lead or assist with wedding day coordination depending on assigned role for each event
Manage a team of assistants and oversee vendor arrivals, setup, breakdown, and event flow
Oversee design installation and production execution
Assist with couple and guest requests while maintaining a calm, solutions-oriented presence
Manage timelines and troubleshoot issues professionally and efficiently
Direct ceremony processionals, reception transitions, and key event moments
Maintain a polished, elevated, and hospitality-focused client experience throughout the weekend
Support setup, styling, detail placement, and final visual touches as needed

Qualifications & Skills

Prior wedding planning or event production experience required
Strong understanding of high-end weddings, hospitality, or large-scale event execution
Proven organizational and multitasking abilities in fast-paced environments
Strong communication and interpersonal skills
Excellent time management and problem-solving abilities
Ability to manage multiple events and deadlines simultaneously
Experience with budgeting, vendor management, and logistical planning
Comfortable leading teams and directing vendors during live events
Strong sales and upselling abilities during consultations and planning conversations
Ability to remain calm, professional, and proactive under pressure
Must have reliable transportation and weekend availability during wedding season

Preferred Qualities

Experience with high-end weddings or tented events
Strong familiarity with Hudson Valley wedding venues
Strong eye for aesthetics, guest experience, and event flow
Comfortable working long event days and traveling for site visits, client meetings, and wedding weekends
Positive, team-oriented mindset
Ability to anticipate needs before they arise
Passion for weddings, design, hospitality, and exceptional client experiences

Compensation

Compensation is based on experience and role responsibilities.

Typical ranges include:

Planning/Admin Hours: Starting at $25/hour with opportunity for growth
Wedding Day Lead Planning: Higher flat-rate or hourly compensation based on event scope and responsibilities

Opportunities for long-term growth within the company are available for the right fit.

Schedule

Flexible remote hours during planning periods (typically 5–20 hours per week)
Wedding weekends required
Seasonal workload with heavier volume May–November
We intentionally take on a limited number of weddings per year (approximately 6–8) to maintain a high-touch client experience

To Apply

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