Introduction

At Gallagher Bassett, we're there when it matters most because helping people through challenging moments is more than just our job, it’s our purpose. Every day, we help clients navigate complexity, support recovery, and deliver outcomes that make a real difference in people’s lives. It takes empathy, precision, and a strong sense of partnership—and that’s exactly what you’ll find here. We’re a team of fast-paced fixers, empathetic experts, and outcomes drivers — people who care deeply about doing the right thing and doing it well. Whether you're managing claims, supporting clients, or improving processes, you’ll play a vital role in helping businesses and individuals move forward with confidence. Here, you’ll be supported by a culture that values teamwork, encourages curiosity, and celebrates the impact of your work. Because when you’re here, you’re part of something bigger. You’re part of a team that shows up, stands together, and leads with purpose.

Overview

GBTS is a leading environmental consulting firm dedicated to providing innovative and sustainable solutions to environmental challenges. Our team of experts works across various industries to deliver high-quality services in environmental planning, compliance, and management.

Overview

Gallagher Bassett Technical Services division (GBTS) is looking to hire a full-time Executive Assistant to support the environmental operations practice area in our Poughkeepsie, NY regional office. The Executive Assistant will be responsible for helping to oversee the operations of the environmental consulting practice. This role involves managing commercial pursuits, maintaining project pipelines, coordinating practice activities, and assisting project needs. The position will also manage practice knowledge and analyze staff skills gaps.

This position is based in Poughkeepsie, New York. The role will be partially billable to projects, with an estimated 35% of time dedicated to billable project work. You will work alongside an environmental consulting team and support the strategic direction, client interactions, and technical deliverables associated with branch projects.

Position Details:

Pay: Starting at $75k/yr
Location: In-Office position - 22 IBM Road, Poughkeepsie, NY
Hours: M-F 8am-4pm
Benefits start day 1!

How you'll make an impact

Support environmental consulting commercial pursuits (generating proposals, proposal/report tracking and development, and resource gathering).
Conduct weekly and other periodic practice coordination meetings.
Evaluate practice financial health and accounting of all projects using GB internal project management and assist staff with the same.
Manage practice knowledge, the project database, resources, and SharePoint data as needed.
Work with the Branch Manager to analyze staff skills gaps and facilitate training and certifications as needed.
Perform administrative and commercial support tasks as needed to support overall branch operations.
Produce finalized PDF documents in Adobe, including minor proofing and correcting.
Assist with NYSDEC Brownfield Cleanup Program applications and administrative tasks.
Facilitate project startup, including sending job assignments to Project Managers.
Support employees in acquiring training and certifications.

About You

Required:

Associate's degree required and 5 years of related experience required.

Qualifications:

Bachelor’s degree or experience in business administration, environmental studies, or related discipline

Minimum of 3 to 5 years’ experience in professional /consulting services (eg., consulting, legal, accounting)

Proficient in Microsoft Excel, Word, PowerPoint, Office, Adobe.

Recommended/Desired:

Understanding of environmental regulations and permitting processes or eager to learn.

Able to effectively prioritize assignments.

Strong interpersonal, verbal and written communication skills.

Collaborative and able to work well in a team environment.

Analytical, detail-oriented, and organized.

Ability to identify issues, develop solutions, and implement them effectively.

Knowledge of budgeting, financial reporting, and financial planning.

Familiarity with project management principles and methodologies.

Knowledge of recruitment, onboarding, training, and staff development processes.

Understanding of how field professionals help our clients address laws and regulations.

#LI-KB3

Compensation and benefits

We offer a competitive and comprehensive compensation package. The base salary range represents the anticipated low end and high end of the range for this position. The actual compensation will be influenced by a wide range of factors including, but not limited to previous experience, education, pay market/geography, complexity or scope, specialized skill set, lines of business/practice area, supply/demand, and scheduled hours. On top of a competitive salary, great teams and exciting career opportunities, we also offer a wide range of benefits.

Below are the minimum core benefits you’ll get, depending on your job level these benefits may improve:

Medical/dental/vision plans, which start from day one!
Life and accident insurance
401(K) and Roth options
Tax-advantaged accounts (HSA, FSA)
Educational expense reimbursement
Paid parental leave

Other benefits include:

Digital mental health services (Talkspace)
Flexible work hours (availability varies by office and job function)
Training programs
Gallagher Thrive program – elevating your health through challenges, workshops and digital fitness programs for your overall wellbeing
Charitable matching gift program
And more...

**The benefits summary above applies to fulltime positions. If you are not applying for a fulltime position, details about benefits will be provided during the selection process.

We value inclusion and diversity

Click Here to review our U.S. Eligibility Requirements

Inclusion and diversity (I&D) is a core part of our business, and it’s embedded into the fabric of our organization. For more than 95 years, Gallagher has led with a commitment to sustainability and to support the communities where we live and work.

Gallagher embraces our employees’ diverse identities, experiences and talents, allowing us to better serve our clients and communities. We see inclusion as a conscious commitment and diversity as a vital strength. By embracing diversity in all its forms, we live out The Gallagher Way to its fullest.

Gallagher believes that all persons are entitled to equal employment opportunity and prohibits any form of discrimination by its managers, employees, vendors or customers based on race, color, religion, creed, gender (including pregnancy status), sexual orientation, gender identity (which includes transgender and other gender non-conforming individuals), gender expression, hair expression, marital status, parental status, age, national origin, ancestry, disability, medical condition, genetic information, veteran or military status, citizenship status, or any other characteristic protected (herein referred to as “protected characteristics”) by applicable federal, state, or local laws.

Equal employment opportunity will be extended in all aspects of the employer-employee relationship, including, but not limited to, recruitment, hiring, training, promotion, transfer, demotion, compensation, benefits, layoff, and termination. In addition, Gallagher will make reasonable accommodations to known physical or mental limitations of an otherwise qualified person with a disability, unless the accommodation would impose an undue hardship on the operation of our business.

Gallagher Bassett

Latest Jobs

Administrative Services Manager